The U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2016

Public Affairs Section
U.S. Embassy, Skopje, Macedonia

The U.S. Embassy in Skopje and the Bureau of Educational and Cultural Affairs of the U.S. Department of State are pleased to announce the 2016 call for proposals for the Ambassadors Fund for Cultural Preservation.

The Fund was established to help countries preserve their cultural heritage and to demonstrate U.S. respect for other cultures. Since its inception in 2001, the Fund has helped preserve cultural sites, practices, and objects that are historically or culturally significant in Macedonia and around the world. The deadline for submitting applications is December 20, 2015. 

Proposals may be submitted in support of the following two types of projects:

A. CULTURAL SITES includes (but is not limited to) historic buildings and archaeological sites.

Examples are restoration of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes.

B. CULTURAL OBJECTS AND COLLECTIONS from a museum, site or similar institution and includes archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs. Examples are conservation treatment for an object or collection of objects; needs assessment of a collection’s condition and strategies for improving it; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections.

Top priority is given to project activities that are appropriate and in keeping with international standards for the preservation of cultural heritage. An appropriate preservation activity is one that protects the values of the site, object or collection, or form of traditional cultural expressions as they are understood by stakeholders. Stake holders may include national, regional, or local cultural authorities, the local community, and others with vested interests in the site and the outcome of a project. Note that only Macedonian entities, such as non-governmental organizations, museums, ministry of culture, or similar institutions and organizations are eligible to apply for the Fund.

The Fund can NOT be used to support the following:

(1)  Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of proposal submission;
(2) Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.);
(3) Preservation of hominid or human remains;
(4) Preservation of news media (newspaper, newsreels, radio and TV programs, etc.);
(5) Preservation of published materials available elsewhere (books, periodicals, etc.);
(6) Archaeological excavations or exploratory surveys for research purposes;
(7) Development of curricula or educational materials for classroom use;
(8) Archaeological excavations or surveys for research purposes;
(9) Historical research, except in cases where historical research is justifiable and integral to the success of the proposed project;
(10) Acquisition or creation of new collections for new or existing museums;
(11) Construction of new buildings or permanent coverings (over archaeological sites, for example);
(12) Commissions of new works of art or architecture for commemorative or economic development purposes;
(13) Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances;
(14) Creation of replicas or re-creation of cultural objects or sites that no longer exist;
(15) Relocation of cultural sites from one physical location to another;
(16) Removal of cultural objects or elements of cultural sites from the country for any reason;
(17) Digitalization of cultural objects or collections, unless part of a larger clearly defined conservation effort;
(18) Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;
(19) Cash reserves, endowments or revolving funds; funds must be expended within the grant period (up to five years) and may not be used to create an endowment or revolving fund;
(20) Costs of fund-raising campaigns;
(21) Operating expenses, i.e. expenses incurred during the day-to-day operational activities of an organization, such as office rent, utilities, license fees, and other costs for administrative time, services, or materials not directly related to performing project work;
(22) Contingency, unforeseen, or miscellaneous fees;
(23) Costs of work performed prior to announcement of the award;
(24) International travel, except in cases where travel is justifiable and integral to the success of the proposed project, which will be considered on a case-by-case basis;
(25) Travel or study for professional development;
(26) Individual project costing less than US$10,000; or
(27) Independent U.S. projects overseas.

Suggested guidelines for proposal preparation and information to be provided are below. Each project proposal must be in English and should be emailed to

For more information, please contact Ms. Borka Taneska, Cultural Affairs Assistant, U.S. Embassy, at tel. 02-310-2121 or email (

The U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2016 


All Information Must Be Submitted in English

  1. Application for Federal Assistance (SF-424), including Budget Information for Non-Construction Programs (SF-424A), Assurances for Non-Construction Programs (SF-424B), and, if applicable, Disclosure of Lobbying Activities (SF-LLL)
  2. Project Basics, including title, project dates, AFCP focus area, and other top-level information
  3. Applicant Information (name of organization, address, phone, fax, mobile, e-mail, website)
  4. Short Description of the Organization
  5. Project Location
  6. Project Summary
  7. Project Purposes (explain project objective and desired results)
  8. Detailed Project Activity Description (describe how project objectives and results will be achieved, present proposed tasks in a logical order, and describe how those tasks directly contribute towards achieving the project objectives and results)
  9. Project Timeframe or Schedule, starting from September 2016 (identify the major project phases and milestones, with performance target dates for achieving them [may propose periods up to five years with five budget periods of one year each], sequence, and duration; or attach a timeframe sheet in separate attachment). Projects must start before September 30, 2016 and conclude not later than September 30, 2020.
  10. Statement of Importance (highlight the historic, architectural, artistic, or cultural [non-religious] values of the cultural site, object, collection, or form of traditional expression)
  11. Statement of Urgency (indicate the severity of the situation and explain why the project must take place now)
  12. Statement of Sustainability (outline the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete)
  13. Detailed Project Budget in US$ (no less than $10,000), calculated at current dollar–denar exchange rate (demarcated in one-year budget periods such as  2016, 2017, etc.) that lists all costs in the following categories.

1)     Personnel
2)     Fringe Benefits
3)     Travel (including Per Diem)
4)     Equipment
5)     Supplies
6)     Contractual
7)     Other Direct Costs
8)     Cost Sharing[1]
9)     Other Funding Sources

14. Justification for any anticipated international travel costs (if any)

15. Resumes of the Project Director, including key professional staff and project participants, demonstrating that the applying entity has the requisite experience and capacity to manage projects to preserve cultural heritage

16. Proof of Official Permission and Endorsement to undertake the project. Letter(s) from a national or local authority responsible for the site or resource indicating that the prospective applicant has the support of that authority, and permission to undertake the project

17. Minimum of FIVE high-quality digital images in JPEG format or audio-visual files that convey the nature and condition of the site, object, or form of expression and, in case of a site or object, show the urgency or need for the proposed project (collapsing wall, water damage, worn fabric, broken handle, etc.), any historical structure reports, conservation needs assessments, and other planning documents compiled in preparation for the proposed project

18. Detailed Budget Worksheet

19. Other organizations you applied to with the same project, and status of your application

20. DUNS number and SAM registration: Applicants requesting $25,000 or more in federal assistance must have a Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting applications. NOTE:  This process can take weeks/months, especially for non-U.S. applicants.

Applicants may acquire DUNs numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at Non-U.S. based applicants may request a NCAGE code at

SAM is the official, free on-line registration database for the U.S. Government. Registration in SAM is free:

[1] Cost sharing and other forms of cost participation: There is no minimum or maximum percentage of cost participation required for this competition. When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement.  Cost sharing may be in the form of allowable direct or indirect costs.