Grants

Grant Opportunities

Agreement in which the Federal Government provides funding or a thing of value to support a public purpose authorized by public statute. The Government is not the recipient of the good or service and does not play a substantial role.

U.S. DEPARTMENT OF STATE
U.S. EMBASSY SKOPJE

Notice of Funding Opportunity

 

Funding Opportunity Title: FY2022 U.S. Embassy Skopje Speaker Program     

Funding Opportunity Number: SMK800-22-PAS006

Deadline for Applications: August 22, 2022

Assistance Listing Number: 19.900            

Total Amount Available: $30,000

 

 

A. PROGRAM DESCRIPTION

The U.S. Embassy Skopje Public Affairs Section (PAS) of the U.S. Department of State announces an open competition for organizations to submit applications to carry out its U.S. Speakers’ Program.  The Speakers’ Program brings dynamic U.S. citizen experts to North Macedonia to engage professional and student audiences throughout the country on topics of strategic importance to the United States and North Macedonia.  Specifically, the program seeks to engage local audiences on rule of law reforms; judicial independence; government accountability and transparency; modern journalism practices; combating disinformation; cybersecurity; climate and security issues; diversity, equity, and inclusion; and advancing women’s economic empowerment through the shared knowledge, expertise, and know-how of U.S. experts.  The program also seeks to establish concrete networking and contact-building opportunities among U.S. experts and local audiences.  Programs may take place in person or virtually (note: due to COVID travel restrictions, all applications should include a plan for virtual engagement).  We highly recommend potential applicants to collaborate and coordinate with project partners in North Macedonia in order to implement the requested programs successfully.

We expect to select one program implementer for a grant award of up to $30,000.  U.S. Speakers address strategic policy priorities identified by U.S. Embassy Skopje.  The U.S. Speakers’ Program promotes an understanding of U.S. policies and institutions as well as the political, economic, and social context from which they arise.  Speakers can be programmed with a variety of professional audiences in a wide range of disciplines.  In this regard, the U.S. Speakers’ Program intends to support the overall PAS outreach strategy, which focuses on two defined audiences: established leaders and emerging leaders.  For more details on the program target audience and their definitions, see below under the “Participants and Audiences” subheading.

 

Priority Region: North Macedonia


Program Objectives:

Potential applicants should propose detailed specific, measurable, achievable, and relevant (SMART) project objectives for their proposed programs. Potential applicants should develop outcome-based objectives that incorporate measurable outcome indicators and propose methods to measure them.

The selected applicant is expected to suggest a minimum of three appropriate speakers to PAS on particular topics, and also to respond to speaker requests recommended by PAS.  Please note that PAS will make the final decision about the selection of speakers and the selection of audience.

Within the estimated budget, proposals should seek to meet the following goal:


Objective 1
: Within one year from the grant start date, conduct between three to five U.S. speaker programs on priority topics listed in the program Description section, not excluding priority topics from emerging current events.  The number of U.S. speaker programs may be higher if they are conducted virtually.

  • The U.S. Speaker Program for North Macedonia supports both traveling and virtual speakers, and a combination of both.  Proposals should clearly state whether organizations are requesting to conduct traveling or virtual speaker programs or a combination of both.  Every effort should be made to conduct the program in person, but if, due to circumstances beyond the organization’s control, a majority of programs are virtual, then the organizer should consider increasing the number of programs offered.

o   Traveling Programs: Speaker/expert travels to North Macedonia to present lectures, serve as consultants, or conduct workshops and seminars for appropriate audiences as identified and arranged by the requesting organization.  Organizations may request a single speaker or, funding permitting, a series of speakers to conduct targeted strategic programs.  Programs can take place in one city, or in multiple cities in North Macedonia depending on the target audience.

  • Use of Funds Related to the Speaker Programs

The implementing organization (grantee) shall use award funds to pay for, among other logistical necessities:

o   The speakers’ international travel to and from North Macedonia

o   The speakers’ domestic travel within North Macedonia

o   Hotel and accommodations for the speakers in North Macedonia

o   Venue costs

o   Interpretation costs

Virtual Programs: Speaker/expert engages foreign audiences in real time through virtual platforms.  U.S. Speakers for virtual programs may conduct the program remotely from a location in or outside the U.S.  Virtual engagements may be customized to be point-to-point, multi-point interactions, or some combination thereof, depending on the nature and location of the audience.  Consider the time difference when arranging for a virtual program.

  • ·         Charging for U.S. Speaker Events

A U.S. Speaker program is not a profit-making opportunity.  Grantees are prohibited from charging fees for speaker events or using them as fundraisers for charitable organizations.

  • ·         Fly America Act Restrictions and other flight arrangements:

All Federal Government-financed international air transportation for the U.S. speakers must be accomplished by U.S. Flag air carriers or U.S. code sharing to the extent that service by those carriers is available.  For information on other “open skies” agreements in which the United States has entered, please refer to GSA’s website at http://www.gsa.gov/portal/content/103191.  Therefore, consider these restrictions when estimating your speaker’s) travel arrangements.

  • ·         Media Engagement Plan

Applicants should propose a clear media plan in their proposal.  This plan should include how the organization plans to promote the project, how and how often they plan to share project experiences, activities, and public media appearances with the embassy’s PAS.  Applicants should also detail their willingness to work regularly with the U.S. Embassy to shape and amplify their public messaging through the U.S. Embassy’s public engagement platforms.

Participants and Audiences:

 

Emerging leaders in business, technology, education, government, and public administration.  They include entrepreneurs and social activists, journalists, teachers, researchers, and civil servants in government positions who have been identified as rising stars.

Established leaders include public figures at the top of their industry (e.g., innovators, tech leaders, academics, researchers, media members, journalists, business owners, government workers, and politicians), and alumni of U.S. government-sponsored exchange programs, who can influence society and policy.

All programs must engage North Macedonia’s audiences.  All programs must include a U.S. element or connection with U.S. experts that will promote increased understanding of U.S. policy and perspectives.  Programs may take place in person or virtually (note: due to current COVID travel restrictions, all applications should include a plan for virtual engagement).  If you apply from outside of North Macedonia, we highly recommend potential applicants to collaborate and coordinate with project partners in North Macedonia to implement requested programs successfully.

The applicant should budget for interpretation and translation.

 

B. FEDERAL AWARD INFORMATION

Length of performance period: Up to 12 months

Number of awards anticipated: 1 award

Total available funding: $30,000

Type of Funding:  FY21/22 Assistance to Europe, Eurasia, and Central Asia (AEECA) under the Foreign Assistance Act

Anticipated program start date:  No later than September 15, 2022.

 

This notice is subject to availability of funding.

 

Funding Instrument Type:  Grant or Cooperative Agreement.

 

Program Performance Period:  Proposed programs should be completed in 12 months or less.  The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

 

1.      1. Eligible Applicants

The following organizations are eligible to apply

  

  • ·         Not-for-profit organizations, including think tanks and civil society/non-governmental organizations
  • ·         Public and private educational institutions

2.      2. Cost Sharing or Matching

Cost sharing is encouraged, but not required.  Cost sharing can demonstrate an applicant’s plan to ensure the program’s sustainability, as well as commitment to the program’s success.  Therefore, the inclusion of cost sharing will be taken into consideration when scoring the sustainability of the application.

3.    3. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov.  Please see Section D.3 for more information.

D. APPLICATION AND SUBMISSION INFORMATION

 

1.     1. Address to Request Application Package

Application forms required below are available at https://mk.usembassy.gov/education-culture/grants/.

2.     2. Content and Form of Application Submission

 

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity.
  • All documents are in English.

· All budgets are in U.S. dollars.

The following documents are required:

1. Mandatory application forms

·         SF-424  (Instructions for Application for Federal Assistance – organizations)

·         SF424A  (Instructions for Budget Information for Non-Construction programs)

·         SF424B  (Instructions for Assurances for Non-Construction programs)

 

1.  Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.

 

2.  Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do.  You may use your own proposal format or the PAS Application Form (not mandatory), but it must include all the items below. 

  • ·         Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual Applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals.  These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants.  Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

For submitting your project proposal, PAS is making available this application form .  Please note that this form is not required; however, you may use it as a template to submit the project proposal.

4. Budget Justification Narrative:  After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail.  See section H. Other Information: Guidelines for Budget Submissions below for further information.

5.  Attachments :

  • ·         Court Registry (if registered in North Macedonia)
  • ·         1-page CV or resume of key personnel who are proposed for the program
  • ·         Letters of support from program partners describing the roles and responsibilities of each partner
  • ·         If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • ·         Official permission letters, if required for program activities

3.      3. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

·         www.SAM.gov registration which will generate a UEI

·         NCAGE/CAGE code

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” 

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.  SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements.  OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance.  Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov.  To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/.   As a reminder, organizations need to renew its sam.gov registration annually.

US-based organizations: A CAGE code will be automatically assigned when the U.S. organizations registers in www.sam.gov.  CAGE must be renewed every 5 years.  Site for CAGE: https://cage.dla.mil/Home/UsageAgree. Grantees may be asked for more information to finalized and must comply.

Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov. Go to: https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code.  NCAGE codes must be renewed every 5 years.

It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active.  Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov .  Both registration and renewals for both CAGE and NCAGE can take up to 10 days.  Organization’s legal address in NCAGE/CAGE must mirror www. sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov.  It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number).  Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible.  All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

4.   4. Submission Dates and Times

 

Applications are due no later than August 22, 2022.

 

5.     5. Funding Restrictions

  • ·         Programs relating to partisan political activity;
  • ·         Charitable or development activities;
  • ·         Construction programs;
  • ·         Programs that support specific religious activities;
  • ·         Fundraising campaigns;
  • ·         Lobbying for specific legislation or programs;
  • ·         Scientific research;
  • ·         Programs intended primarily for the growth or institutional development of the organization;
  • ·         Programs that duplicate existing programs; and
  • ·         Individual travel to attend a conference and/or courses at any educational institution.

 

6.      6.Other Submission Requirements

All application materials must be submitted by email to SkopjeGrants@state.gov.

E. APPLICATION REVIEW INFORMATION

 

1.      1.Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea – 25 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 10 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 25 points: Goals and objectives are clearly stated, and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 20 points: Applicant demonstrates ability to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.  Cost sharing will be considered here.

2.      2. Review and Selection Process

A Grants Review Committee will review and evaluate all eligible applications, selecting those with the highest scores based on the criteria above for funding.  All applicants will be notified by email of the committee’s decision no later than September 15, 2022.

3.   Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

 

1.     1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:

 

The recipient must request payment under these awards by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer.  Unless otherwise stipulated, the recipient may request payments on a reimbursement or advance basis.

Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the recipient in carrying out the purpose of these awards.  The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the recipient for direct program or project costs and the proportionate share of any allowable indirect costs.

2.      2. Administrative and National Policy Requirements

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

            These include:

 

·         2 CFR 25 – UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT

·         2 CFR 170 – REPORTING SUBAWARD AND EXECUTIVE COMPENSATION INFORMATION

·         2 CFR 175 – AWARD TERM FOR TRAFFICKING IN PERSONS

·         2 CFR 182 – GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE WORKPLACE (FINANCIAL ASSISTANCE)

·         2 CFR 183 – NEVER CONTRACT WITH THE ENEMY

·         2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

·         U.S. DEPARTMENT OF STATE STANDARD TERMS AND CONDITIONS

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following:  NOTE:

  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

3.     3. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR).  The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement.   Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation.  In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

G.  FEDERAL AWARDING AGENCY CONTACTS

 

Questions should be addressed to SkopjeGrants@state.gov.

For assistance with the requirements of this solicitation, contact +389 2 310-2082 or SkopjeGrants@state.gov.

H.  OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

 

U.S. DEPARTMENT OF STATE
U.S. EMBASSY SKOPJE
Notice of Funding Opportunity

Funding Opportunity Title: FY2022 U.S. Embassy Skopje Media Training Program
Funding Opportunity Number: SMK800-22-PAS007
Deadline for Applications: July 30, 2022
Assistance Listing Number: 19.900
Total Amount Available: $110,000

A. PROGRAM DESCRIPTION
The U.S. Embassy Skopje’s Public Affairs Section of the U.S. Department of State announces an open competition for non-profit/non-governmental organizations to submit media program proposals that strengthen media by increasing journalistic professionalism and diminishing the negative impact of disinformation. The media training program should be tailored for young journalists from The Republic of North Macedonia.

Demonstrated expertise in developing and implementing media training programs is required.  A broad pool of media contacts and established relationships with potential media trainers/coaches will be considered favorably.

Training sessions should be in-person, with virtual or in-person speakers from North Macedonia, the region and the United States who are experts on the given topic of the session.  Possible speakers include, but are not limited to, alumni of U.S. government-sponsored media programs in North Macedonia.

The grantee is expected to plan and implement a capstone element at the end of the program, that can include but is not limited to, a visit to U.S. newsroom(s) for most successful program participant(s), depending on availability of funding.

The program timeline will be developed in coordination with the U.S. Embassy Skopje.

Proposals must demonstrate a commitment towards the support and inclusion of marginalized communities (including disability status, race, ethnicity, religion, sexual orientation, gender identity, whether they live in a rural or urban setting, etc.).

Proposals from U.S. institutions should identify potential local sub-grantees.

Priority Region: North Macedonia

Program Objectives:

Potential applicants should propose detailed specific, measurable, achievable, relevant, and time-bound (SMART) project objectives for their proposed programs. Potential applicants should develop outcome-based objectives that incorporate measurable outcome indicators and propose methods to measure them.

Within the estimated budget, proposals should seek to meet the following goals:

  • Increase the availability of innovative, modern, independent news content
  • Promote professional journalism standards, particularly fact-based and fact-checked reporting
  • Introduce participants to innovative data-driven journalism that spotlights underreported issues
  • Build skills to identify and prevent distribution of disinformation by analyzing challenges and opportunities created by new media
  • Utilize case studies and hands-on experiences with journalists to encourage critical analysis and train them to become fluent storytellers
  • Educate participants to adapt to the current media environment by exposing them to digital tools and digital security.

Participants and Audiences:

Program participants should include young journalists, students of journalism and bloggers.

B. FEDERAL AWARD INFORMATION

Length of performance period: Up to 12 months
Number of awards anticipated: One award
Total available funding: $110,000
Type of Funding:  FY21/22 Assistance to Europe, Eurasia, and Central Asia (AEECA) under the Foreign Assistance Act
Anticipated program start date:  No later than September 1, 2022.

This notice is subject to availability of funding. 

Funding Instrument Type:  Grant or Cooperative Agreement.

Program Performance Period: Proposed programs should be completed in 12 months or less.  The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

  1. Eligible Applicants

The following organizations are eligible to apply

  • Not-for-profit organizations, including civil society/non-governmental organizations based in North Macedonia, as well as in the United States.
  1. Cost Sharing or Matching

Cost sharing is encouraged, but not required.  Cost sharing can demonstrate an applicant’s plan to ensure the program’s sustainability, as well as commitment to the program’s success.  Therefore, the inclusion of cost sharing will be taken into consideration when scoring sustainability of the application.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov.  Please see Section D.3 for more information.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Application forms required below are available at https://mk.usembassy.gov/education-culture/grants/.

  1. Content and Form of Application Submission

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application
Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity.
  • All documents are in English.
  • All budgets are in U.S. dollars.

The following documents are required:

  1. Mandatory application forms
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format or the PAS Application Form (not mandatory), but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual Applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals.  These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants.  Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

For submitting your project proposal, PAS is making available this application form.  Please note that this form is not required; however, you may use it as a template to submit the project proposal.

  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments :
  • Court Registry (if registered in North Macedonia)
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • www.SAM.gov registration which will generate a UEI
  • NCAGE/CAGE code

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards.  SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements.  OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance.  Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov.  To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/.   As a reminder, organizations need to renew its sam.gov registration annually.

US-based organizations: A CAGE code will be automatically assigned when the U.S. organizations registers in www.sam.gov.  CAGE must be renewed every 5 years.  Site for CAGE: https://cage.dla.mil/Home/UsageAgree. Grantees may be asked for more information to finalized and must comply.

Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov. Go to: https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code.  NCAGE codes must be renewed every 5 years.

It is in the organization’s best interest to check if their CAGE/or NCAGE codes are active.  Organizations are required to register/or renew their CAGE or NCAGE codes prior to registering or renewing www.sam.gov .  Both registration and renewals for both CAGE and NCAGE can take up to 10 days.  Organization’s legal address in NCAGE/CAGE must mirror www. sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov.  It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number).  Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible.  All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

  1. Submission Dates and Times

Applications are due no later than July 30, 2022.

  1. Funding Restrictions
  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction programs;
  • Programs that support specific religious activities;
  • Fundraising campaigns;
  • Lobbying for specific legislation or programs;
  • Scientific research;
  • Programs intended primarily for the growth or institutional development of the organization;
  • Programs that duplicate existing programs; and
  • Individual travel to attend a conference and/or courses at any educational institution.
  1. Other Submission Requirements

All application materials must be submitted by email to SkopjeGrants@state.gov.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality, Creativity and Feasibility of the Program Idea – 20 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 15 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan – 20 points: Applicant demonstrates ability to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have positive impact after the end of the program.  Cost sharing will be considered here.

Support of Equity and Underserved Communities – 10 points:  Proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.

  1. Review and Selection Process

A Grants Review Committee will review and evaluate all eligible applications, selecting those with the highest scores based on the criteria above for funding.  All applicants will be notified by email of the committee’s decision no later than August 25, 2022.

  1. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

 

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:

The recipient must request payment under these awards by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer.  Unless otherwise stipulated, the recipient may request payments on a reimbursement or advance basis.

Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the recipient in carrying out the purpose of these awards.  The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the recipient for direct program or project costs and the proportionate share of any allowable indirect costs.

  1. Administrative and National Policy Requirements

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following:  NOTE:

  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating Federal award applications (2 CFR part 200.205),
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216),
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341),
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322), and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

In accordance with the Executive Order on Advancing Racial Equity and Underserved Communities, proposals should demonstrate how the program advances equity with respect to ethnicity, religion, income, geography, gender identity, sexual orientation, and disability. The proposal should also demonstrate how the program will further engagement in underserved communities and with individuals from underserved communities. Proposals should demonstrate how addressing equity and underserved communities will enhance the program’s goals and objectives, as well as the experience of participants.

The support of underserved communities will be part of the review criteria for this opportunity. Therefore, proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.

  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR).  The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement.   Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation.  In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

G. FEDERAL AWARDING AGENCY CONTACTS

Questions should be addressed to SkopjeGrants@state.gov.

For assistance with the requirements of this solicitation, contact +389 2 310-2023 or SkopjeGrants@state.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs:  These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

# # #

 

 

 

 

 

 

 

 

U.S. DEPARTMENT OF STATE
U.S. EMBASSY Skopje
Notice of Funding Opportunity

 

Funding Opportunity Title: Alumni Outreach Program
Funding Opportunity Number: SMK800-22-PAS005
Deadline for Applications: June 30, 2022
Assistance Listing Number: 19.900 – Assistance to Eastern Europe and Central Asia
Total Amount Available: $40,000

A. PROGRAM DESCRIPTION

The U.S. Embassy Skopje Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Alumni Outreach Program. Please carefully follow all instructions below. Awards will be made to successful applicants subject to the availability of appropriated funds.

Program Objectives:

The Public Affairs Section (PAS) at U.S. Embassy Skopje, North Macedonia, administers an Alumni Outreach Program to support projects initiated by alumni of U.S. government exchange programs.  Awards may be granted up to $25,000.

These grants serve as one-time opportunities to support alumni in their efforts to launch projects that build on their participation in exchange programs.  Projects should be designed to be sustainable after the performance period is over.

All alumni grant proposals should demonstrate the following:

  • How the proposed activities develop and share the skills and expertise the alumni gained in the United States within their own communities.
  • How the proposed activities continue the purpose or theme of the alumni’s program.
  • How the project benefits other citizens of North Macedonia.

Alumni proposals may be submitted by a single alumna or alumnus or by a group of alumni who propose to work together on a project.

Illustrative activities: round-table discussions, workshops, and community service projects that promote economic reform and democratic advancement through networking and activism among alumni across the political spectrum.  Please use an innovative approach when developing your project proposals.  Selection is very competitive, and being creative and unique will be the key to success.

Participants and Audiences:

Proposals should describe both the primary and secondary audiences for the program, including anticipated numbers to be reached.  Primary audiences are those who will participate directly in the program, while secondary audiences are those who will be reached by the project’s primary audiences as a result of their participation.  For example, in a teacher training program, the primary audience would be the teachers who will be trained, while the secondary audience would be their students.

Audiences who are considered a priority for grants funded under this NOFO are:

Youth and young adult leaders between 13 and 30 years old
Community leaders and local officials
Teachers and academic professionals

Please note that proposals addressing audiences not listed above can still be eligible, but such proposals must clearly indicate why addressing the proposed audience is especially important to achieving the goals stated in this NOFO.


B. FEDERAL AWARD INFORMATION

Length of performance period: 6 to 18 months
Number of awards anticipated: 2-3 awards (dependent on amounts)
Award amounts: may range from a minimum of $5,000 to a maximum of $25,000
Total available funding: $40,000
Type of Funding: FY21/22 Assistance to Europe, Eurasia, and Central Asia (AEECA) under the Foreign Assistance Act
Anticipated program start date: July 30, 2022

This notice is subject to availability of funding.

Funding Instrument Type: Grant award.

Program Performance Period: Proposed programs should be completed in 12-15 months or less.


C. ELIGILIBITY INFORMATION

  1. Eligible Applicants

The following organizations are eligible to apply:

  • Applicants must be alumni of a U.S. government-funded exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/).
  • Projects teams must include teams of at least two (2) alumni.
  • Alumni who are U.S. citizens may not submit proposals, but U.S. citizen alumni may participate as team members in a project.
  • Alumni teams may be comprised of alumni from different exchange programs and different countries.
  • Applications must be submitted by exchange alumni. Not-for-profit, non-governmental organizations, think tanks, and academic institutions are not eligible to apply in the name of the organization but can serve as partners for implementing project activities.
  1. Cost Sharing or Matching

Inclusion of cost share is not a requirement of this opportunity.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov, as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Application forms required below are available at the provided links.

  1. Content and Form of Application Submission

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application
Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity.
  • All documents are in English.
  • All budgets are in U.S. dollars.

The following documents are required:

  1. Mandatory application forms
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  1. Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format or the PAS Application Form (not mandatory), but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization or Individual Applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals.  These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline:  The proposed timeline for the program activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program.  What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants.  Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

For submitting your project proposal, PAS is making available this application form.  Please note that this form is not required; however, you may use it as a template to submit the project proposal.

  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissionsbelow for further information.
  2. Attachments:
  • Court Registry
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:
All organizations applying for grants must obtain these registrations.  All are free of charge:

  • SAM.gov registration which will generate a UEI
  • NCAGE/CAGE code

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all federal awards.  SAM.gov is the federal government’s primary database for complying with FFATA reporting requirements.  OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance.  Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews its registration at www.SAM.gov.  To access SAM.gov, an organization is required to have a Login.gov account.  Organization can create an account at https://login.gov/.  As a reminder, organizations need to renew their SAM.gov registrations annually.

U.S.-based organizations: A CAGE code will be automatically assigned when the U.S. organizations registers in www.sam.gov.  CAGE must be renewed every 5 years, and can be accessed here: https://cage.dla.mil/Home/UsageAgree.  Grantees may be asked for more information in order for their registrations to be finalized, and they must comply with all requests for additional information.

Foreign-based organizations: Must apply for a NCAGE code before registering in SAM.gov.  Go to https://eportal.nspa.nato.int/AC135Public/CageTool/home to apply for a NCAGE code.  NCAGE codes must be renewed every 5 years.

It is in the organization’s best interest to check if their CAGE or NCAGE codes are active.  Organizations are required to register or renew their CAGE or NCAGE codes prior to registering or renewing on www.sam.gov.  Registration and renewals for both CAGE and NCAGE can take up to 10 days.  The organization’s legal address in NCAGE/CAGE must mirror what is recorded in www.sam.gov.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov.  It is the responsibility of the applicant to ensure he or she has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number).  Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible.  All organizations applying for grants must obtain these registrations, which are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

  1. Submission Dates and Times

Applications are due no later than June 30, 2022.

  1. Funding Restrictions

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity;
  • Charitable or development activities;
  • Construction programs;
  • Programs that support specific religious activities;
  • Fundraising campaigns;
  • Lobbying for specific legislation or programs;
  • Scientific research;
  • Programs intended primarily for the growth or institutional development of the organization;
  • Programs that duplicate existing programs; and
  • Individual travel to attend a conference and/or courses at any educational institution.
  1. Other Submission Requirements

All application materials must be submitted by email to SkopjeGrants@state.gov.

E. APPLICATION REVIEW INFORMATION

  1. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea – 25 points:  The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds.  This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed.  Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and Evaluation Plan – 15 points: The applicant demonstrates he or she is able to measure program success against key indicators, and provides milestones to indicate progress toward goals outlined in the proposal.  The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have a positive impact after the end of the program.

  1. Review and Selection Process

A review committee will evaluate all eligible applications.

  1. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any federal award under a notice of funding opportunity, if the federal awarding agency anticipates that the total federal share will be greater than the simplified acquisition threshold that any federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the federal awarding agency, prior to making a federal award with a total amount of federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at his or her choosing, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about himself or herself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in §200.206 federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer.  The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: The recipients must request payment under these awards by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer.  Unless otherwise stipulated, the recipients may request payments on a reimbursement or advance basis.

Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the recipients in carrying out the purpose of these awards.  The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the recipients for direct program or project costs and the proportionate share of any allowable indirect costs.

  1. Administrative and National Policy Requirements

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable federal laws, and relevant executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following:  NOTE:

  • Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
    • Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating federal award applications (2 CFR part 200.205);
    • Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216);
    • Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341);
    • Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322); and
    • Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).
  1. Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR).  The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement.   Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation.  In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

G. FEDERAL AWARDING AGENCY CONTACTS

Questions should be addressed to SkopjeGrants@state.gov.

For assistance with the requirements of this solicitation, contact +389 2 310-2121 or SkopjeGrants@state.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries.  If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program.  If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor.  Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories.  For example, shipping costs for materials and equipment or applicable taxes.  All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating.  If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA.  Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.  It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

# # #

 

 

 

 

 

 

Annual Program Statement

Notice of Funding Opportunity

The U.S. Embassy Skopje Public Affairs Section of the U.S. Department of State is pleased to announce that funding is available through the Embassy’s public diplomacy grants program for creative new ideas and projects that increase mutual understanding between the U.S. and North Macedonia and promote the bilateral relationship.  Topic areas eligible for funding include:

  • entrepreneurship and innovation;
  • programs that support culture and the arts, including mutual appreciation of artistic work from both countries;
  • diversity and empowerment of youth and underserved communities;
  • democratic processes and values;
  • strengthening resiliency against disinformation;
  • environment protection; and
  • programs that support North Macedonia’s Euro-Atlantic integration process.

Funding Opportunity Title:  Public Diplomacy Grants Program 2022

Funding Opportunity Number:  SMK800-22-PAS-004

Activities that are appropriate for funding through the Annual Program Statement include, but are not limited to:

  • Youth engagement, leadership, and education programs, including initiatives that establish exchanges between the youth of North Macedonia and the United States.
  • Bringing an American expert and/or performer to North Macedonia.
  • Conferences, workshops, forums, panel discussions, and master classes on American themes or issues of mutual interest.
  • Exhibitions of works by Americans or on American themes.
  • Cultural programs, particularly those that target youth and underserved communities.
  • Television and social media programming in support of the above objectives.
  • Programs that promote democratic processes and values.
  • Creative programs focused on Identifying and countering the use of disinformation.

All programs must include an American element: a cultural connection; utilization of American expert/s, organization/s or institution/s that will promote good and/or innovative practices in a specific field; etc.

Activities that are not typically funded include, but are not limited to:

  • Printing or promotion of books or manuscripts
  • Travel to the United States for professional development
  • Ongoing salary costs
  • Office equipment
  • Paying to complete activities begun with other funds
  • Promotion of local arts scenes
  • Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single-party electoral campaigns
  • Political party activities
  • Fundraising campaigns
  • Commercial or trade activities
  • Individual travel to conferences and meetings
  • Social welfare projects
  • Projects that support religious activities

Additional Guidelines
The most competitive proposals each:

  • Express clear objectives and activities.
  • Clearly identify a target audience.
  • Include a significant commitment to sharing of costs by other organizations through other funding sources and/or in-kind contributions of time, equipment, or supplies.
  • Limit expenses for staff time to include only reasonable direct and indirect staff expenses associated with the planned project activities.

Funding Instrument Type
Cooperative Agreement or Grant.  Cooperative agreements differ from grants in that Public Affairs staff are more actively involved in proposal execution and anticipate having moderate to substantial involvement once the award has been made.

Award Amounts
Most awards are expected to be around $10,000, with a minimum of $1,000 and a maximum of $20,000.  The U.S. Embassy reserves the right to award less or more than the funds described in the absence of worthy applications or under such other circumstances as it may deem to be in the best interest of the U.S. Government.

Project and Budget Periods
Projects generally must be completed in one year or less.  The Public Affairs Section will entertain applications for continuation grants funded under these awards, beyond the initial budget period, on a noncompetitive basis, subject to availability of funds, satisfactory progress of the applicants, and a determination that continued funding would be in the best interest of the Department of State.

Eligibility Information
The U.S. Embassy encourages applications from local non-governmental organizations.  U.S. NGOs may apply, but preference is given to partnerships that develop the capacity of NGOs in North Macedonia and include plans to transfer programs to sustainable local management.

Unique Entity Identifier and System for Award Management (SAM)
In order to be eligible to receive an award, all organizations whose proposals were selected must have a Dun & Bradstreet Universal Numbering System (DUNS) number and a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting an application.  NOTE:  This process can take weeks/months, especially for non-U.S. applicants.

Applicants may acquire DUNS numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at http://fedgov.dnb.com/webform.  Non-U.S. based applicants may request a NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx.  SAM is the official, free online registration database for the U.S. Government.  Registration in SAM is free: https://sam.gov/SAM/.

Required Documents
Applicants must include the following in the proposal submission. All submissions must be in English.

Submission Dates and Times
The Embassy will accept proposals on a rolling basis throughout the year until August 1, 2022.  The panel will review proposals, subject to the availability of funds, at the end of each month.

Public Affairs will notify you upon receiving your application.  Proposals (in English only) will not be considered until all information is received.  Questions should be addressed to SkopjeGrants@state.gov.

For assistance with the requirements of this solicitation, contact +389 2 310-2082 or SkopjeGrants@state.gov.

 

U.S. Department of State
U.S. Embassy Skopje, Public Affairs Section
Notice of Funding Opportunity

Funding Opportunity Title:          Annual Program Statement for Democracy Commission Small Grants Program 2022

Funding Opportunity Number:   SMK800-22-PAS003

Deadline for Applications:          June 1, 2022

CFDA Number:                               19.900 – Assistance to Eastern Europe and Central Asia

Total Available Funding:             $435,000

Type of Funding:                           FY21/22 Assistance to Europe, Eurasia, and Central Asia (AEECA) under the Foreign Assistance Act

Anticipated Award Date:              May/September 2022

Funding Instrument Type:          Grant, Fixed Amount Award, Cooperative Agreement

Length of Performance Period: 12 months

Number of Awards Anticipated: At least 18 depending on amount of each grant

Award Amounts:                            Awards may range from $1,000 to $24,000

THIS NOTICE IS SUBJECT TO AVAILABILITY OF FUNDING.

  1. PROGRAM DESCRIPTION

The U.S. Embassy Skopje Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce a funding opportunity through its Democracy Commission Small Grants Program.  This is an Annual Program Statement outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding.  Abstracts/executive summaries may be submitted at any time for consideration before the closing date of this annual program statement on June 1, 2022.  Awards will be made on a rolling basis, pending the availability of funds.  Applicants are encouraged to apply early.  Please carefully follow all instructions below.

Background

The U.S. Embassy Public Affairs Section (PAS) in Skopje is soliciting proposals for grants from not-for-profit, non-governmental organizations and independent media in North Macedonia that focus on one of the priority areas specified below.

Grant Priority Areas

Funding will be available for projects that address the priority areas below:

Rule of Law and Government Accountability – These projects should address improving the rule of law, judicial independence, good governance, and the fight against corruption.  By addressing these issues, projects should contribute to a more robust citizen-responsive government with strong democratic institutions.

Citizen Participation – These projects should support the strengthening of democratic institutions in North Macedonia, including increasing the participation and representation of citizens from all different backgrounds in civic life.

Cybersecurity and Disinformation – These projects should promote cybersecurity, media literacy, and efforts to counter propaganda and disinformation.

Youth Development and Women Empowerment – These projects should prepare young people, and especially women, to start their own businesses; combat youth emigration; and promote greater minority participation in North Macedonia’s economy.  By addressing these issues, projects should contribute to an improved business climate and improved economic policies; promote private sector growth and entrepreneurship; attract foreign investors; and create jobs.

Environmental Protection – These projects should promote solutions to environmental issues through joint efforts by individuals (youth), community organizations, association of citizens, and local governments.

The abstracts/executive summaries will be reviewed in several rounds: received by February 15, 2022, received by April 1, 2022; received by May 1, 2022; and received by June 1, 2022.

What projects are not funded?
The Democracy Commission Grants Program cannot fund:

  • Projects supporting partisan political activity;
  • Humanitarian/social aid and charities or charitable activities;
  • Professional development for individuals, including conferences and trips abroad;
  • Commercial or trade activities;
  • Fundraising campaigns;
  • Scientific research;
  • Institutional development or support of an organization;
  • Activities that duplicate existing projects; and
  • Individuals or organizations from outside of North Macedonia.

Evaluation criteria
The Democracy Commission will evaluate proposals according to the following criteria:

  • Relevance of topic.
  • Clarity in goals, activities, and target group.
  • Please explain how you will measure success.  What are the expected outcomes of your project?
  • Sensible budgeting.
  • Longer-term sustainability, where applicable.
  • The ability of the applying organization to successfully carry out the project aims.

What is the maximum amount for a grant?
The maximum amount for a Democracy Commission grant is $24,000.

How do organizations apply for grants?

Pre-application phase,
All interested organizations must send an abstract/executive summary and a simple budget by one of the due dates listed above.  The summary must be no longer than 400 words, and should contain basic information on the project audience, locations, activities, and expected outcomes.

Herewith is a sample of a pre-application submission:

  1. Name of the organization:
  2. Point of contact:
  3. Contact information:
  4. Summary of the project (400 words or less):
 Description of the project activities: …

… … … … … … … … … … … … … … …

  1. Period of implementation:
  2. Potential partners:
  3. Budget:
Type of cost Description of the cost Amount in $
1 Personnel
2 Supplies and equipment
3 Contractual
4 Other
Total

Successful applicants will be informed by email and invited to send a full application. Full instructions will be given at that stage of application.  The applicant will have three weeks to prepare a full application.

Please email one (1) copy of your abstract electronically to: DemComSkopje@state.gov;
Subject: Democracy Commission Application/ Project Topic

Phone: +389 2 310-2082, POC:  Nadica Zakula
E-mail:  Public Affairs Section

What happens when the project is completed?

Upon completion of the project, all grantee organizations must submit progress reports as well as a final narrative with a complete accounting of all grant funds.  After the implementation is completed, the grantee will be asked to send narratives about the outcomes of the project over the course of three years.  If required, the grantee will conduct surveys, focus groups, and/or other forms of after-action reporting.

The U.S. Embassy in Skopje is pleased to announce a funding opportunity for the administration of two (2) legal clinics in law schools in North Macedonia.  The legal clinics will provide an opportunity for law school students to obtain trial and case practice before they graduate and take the bar exam.    The Bureau of International Narcotics and Law Enforcement Affairs (INL), U.S. Department of State, is overseeing this grant opportunity.  The full text of the Notice of Funding Opportunity and supporting documents can be found here:  https://www.grants.gov/web/grants/view-opportunity.html?oppId=311960

 

U.S. Department of State

U.S. Embassy in North Macedonia

Notice of Funding Opportunity for USG Alumni only

Number SMK800-22-PAS002

The Embassy of the United States in North Macedonia announces an open competition for past participants (“alumni”) of U.S. government-funded and U.S. government-sponsored exchange programs to submit applications to the 2022 Alumni Engagement Innovation Fund (AEIF 2022).  We seek proposals from teams of at least two alumni that meet all program eligibility requirements below.  Exchange alumni interested in participating in AEIF 2022 should submit proposals to IlaziG@state.gov and SkopjeGrants@state.gov by 5:00 pm February 1, 2022. 

  1. PROGRAM DESCRIPTION

AEIF provides alumni of U.S. sponsored and facilitated exchange programs with funding to expand upon skills gained during their exchange experience to design and implement innovative solutions to global challenges facing their community.  Since its inception in 2011, AEIF has funded nearly 500 alumni-led projects around the world through a competitive global competition.  This year, AEIF 2022 will support United States’ commitment to:

  • Support North Macedonia in embracing inclusive democracy, citizen-responsive government, and rule of law;
  • Continue to aid North Macedonia’s efforts to fully integrate into Euro-Atlantic institutions; and
  • Enable North Macedonia to build a stronger, more diversified economy.

Themes:  The U.S. Embassy North Macedonia will accept public service projects proposed and managed by teams of at least two (2) alumni that support themes such as:

  • Educational programs and initiatives that contribute to business transparency and improving North Macedonia’s investment climate;
  • Innovative programs that raise climate awareness by focusing on the green economy and eco-friendly entrepreneurial initiatives;
  • Educational and training programs on media and digital education and literacy;
  • Educational and training programs on artificial intelligence and cybersecurity in the era of 5G technology and digitalization;
  • Programs advancing energy cooperation and energy security;
  • Programs that support women’s, minorities’, and other underrepresented groups’ political, security, economic, and civic participation, and inclusion;
  • Programs elevating women into senior and top leadership positions as well as promoting those not yet at the high levels in government, business management, academia, and other vital sectors.
  1. FEDERAL AWARD INFORMATION

Announcement posted:  November 22, 2021
Closing date for applications:  February 1, 2022

Funding type:  Small grant awards
Decision date: no later than February 18, 2022.

Expected size of individual awards:  Between $10,000 to $40,000.

Program Performance Period: Proposed programs should be completed within 12 months.

ELIGILIBITY INFORMATION

  1. Eligible Applicants:

The following individuals are eligible to apply:

  • Applicants must be alumni of a S. government-funded exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/).
  • Projects teams must include teams of at least two (2) alumni.
  • Alumni who are U.S. citizens may not submit proposals, but U.S. citizen alumni may participate as team members in a project.
  • Alumni teams may be comprised of alumni from different exchange programs and different countries.
  • Applications must be submitted by exchange alumni. Not-for-profit, non-governmental organizations, think tanks, and academic institutions are not eligible to apply in the name of the organization but can serve as partners for implementing project activities. 
  1. Cost Sharing

Inclusion of cost share is not a requirement of this opportunity.

  1. Grant Program Area:

Proposals must address at least one of the themes listed above.  Proposals that do not address the theme as outlined in the program objectives will be deemed ineligible.  All project activities must take place outside of the United States and its territories.

  1. Other Eligibility Requirements

If the grant will be processed with an individual, that individual is not required to have a DUNS number or be registered in SAM.gov.  However, should the grant be processed with an organization that is a partner in the project, that organization must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

 

  1. APPLICATION AND SUBMISSION INFORMATION
  2. Address to Request Application Package

Application and budget templates are available on the provided links below.

Content and Form of Application Submission

Applications and budgets must be submitted using the official AEIF 2022 application and budget forms.

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • The proposal addresses all questions in the official AEIF 2022 application form;
  • All documents are in English;
  • The budget is in U.S. dollars and is submitted using the designated AEIF 2022 budget form;
  • All pages are numbered.

The following documents and information are required:

  1. Mandatory application forms
    a. Official AEIF 2022 Application form
    b. Official AEIF 2022 Budget form
    c. SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)
    f. SF424A (Budget Information for Non-Construction programs)
    d. SF424B (Assurances for Non-Construction programs)
  2. Project Team Information: At least two exchange alumni team members are required for a project to be considered for funding. Applications need to provide the name and contact information, describe the role in the project of each team member, and their experience, qualifications, and ability to carry out that role.  Applicants need to indicate what proportion of the team member’s time will be used in support of the project.
  3. Proposal Summary: A short narrative which outlines the proposed project, including challenge/s to be addressed, project objectives, and anticipated impact.
  4. Project Goals and Objectives: The goal/s of the proposed project focus on the intended achievements, outcomes, and/or outputs, and include specific objectives which support the goal/s. Objectives should be specific, measurable, and realistically achievable in a set time frame (SMART).
  5. Project Methods, Design, and Timeline: A description of the way in which the project will solve the stated problem and achieve the goal/s. This description must include the project’s direct and indirect beneficiaries as well as a plan about its sustainability, the way it will continue beyond the grant period. This can include other funding sources, if applicable. The submission must include a proposed timeline of activities that specifies the dates, times, and locations of planned activities and events. Applicants may also submit proposed workshop or training agendas and sample materials.
  6. Local Project Partners: The submission must include a list of partners who will support the proposed project, if applicable.
  7. Communication Plan: The submission must include a communication and outreach strategy for promoting the proposed project. It may include social media, websites, print news, or other forms of media intended to use to share information about the project to beneficiaries and the public.  Written documents and publications should include AEIF 2022, Exchange Alumni, and U.S. Embassy branding that the Public Affairs Section will provide, as necessary.
  8. Project Monitoring and Evaluation Plan: The Monitoring and Evaluation component must outline in detail how the proposal’s activities will advance the program’s goals and objectives. This should include any outcomes showing a change in knowledge, awareness, and attitudes; improved quality of services; increased capacity at a school, group; etc.  Proposals must detail the way in which the grantee will measure the impact of planned activities.
  9. Budget Justification Narrative: Applicants must submit a detailed budget and budget narrative justification utilizing the template provided. Line-item expenditures should be listed in the greatest possible detail. Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.

Budget Restrictions: AEIF 2022 does not support the following activities or costs, and the selection committee will deem applications involving any of these activities or costs ineligible:

  • Any airfare to/from the United States and its territories
  • Activities that take place in the United States and its territories
  • Staff salaries, office space, and overhead/operational expenses
  • Large items of durable equipment or construction programs
  • Alcohol, excessive meals, refreshments, or entertainment
  • Academic or scientific research
  • Charitable or development activities
  • Provision of direct social services to a population
  • Individual scholarships
  • Social travel/visits
  • Gifts or prizes
  • Duplication of existing programs
  • Institutional development of an organization
  • Venture capital, for-profit endeavors, or charging a fee for participation in project
  • Support for specific religious activities
  • Fund-raising campaigns
  • Support or opposition of partisan political activity or lobbying for specific legislation

 

  1. REVIEW AND SELECTION PROCESS

Evaluation Criteria:  The U.S. embassy or consulate Public Affairs Sections will use the criteria outlined below to evaluate all applications.  The proposals will be reviewed by a Selection Committee made up of regional and exchange program experts located at the Department of State in Washington, DC. Panelists will use the criteria below to review and evaluate applications.

 

Relevance to Application Theme

The proposal provides sufficient information on how the activities will support the theme(s) of the competition. The narrative explains any relevant local context the D.C. Selection Committee may not be aware of in relation to this project.  Proposed project ideas must be public diplomacy in nature (i.e., not development or military).

Purpose and Summary, Description, and Implementation Plan

When developing the purpose, summary, description, and implementation plan, applicants should aim to make all descriptions clear, concise, and compelling.  Reviewers will judge the proposals based on the likelihood for the project to exert a sustained, powerful influence on the community where it is undertaken.  Does the project address an important gap of understanding or need?  If the aim of the project is achieved, how will existing knowledge or practice be improved?  What audience do the applicants hope to reach with this project?  How many will participate?  How will they be selected?

Degree of Alumni Involvement

Projects must include the involvement of at least two (2) exchange alumni.  They may be the project team leaders or collaborate directly with PAS in formulating the project.  More than two alumni may comprise the team, however, the minimum is two.  As the team leaders, the alumni must be closely involved in project planning, implementation, etc.  Applicants should ensure that the proposal includes the following information for each alumni team member: first name, last name, e-mail address, exchange program, country of citizenship, and roles and responsibilities.

Participation and Support from Local Partners

The proposal demonstrates buy-in and support from the community where the project will take place. Local partner involvement is a strong sign that there is community support and that the project will engage a broad array of experts, such as subject matter experts, community centers, academic institutions, businesses, local/national government, non-governmental organizations, American Spaces, etc.

Evaluation and Impact of the Project 

A monitoring & evaluation (M&E) plan is pivotal to project implementation and important tracking progress towards the project’s objectives and goals.  An M&E plan should consider the data needed to effectively monitor progress toward specific outputs and outcomes as well as how that data collection will be accomplished.  Well-crafted indicators should be used to understand a program’s progress toward the desired results.  An M&E plan should be reviewed for the following:

• Completion

• Applicability and logic of objectives and indicators

• Clear approach to monitoring

• Adherence to SMART criteria

• Feasibility of baselines and targets

• Data quality plan

• Capacity to implement plan

Sustainability

Have the applicants considered how the project will continue to have positive impact after the end of the project.

Communication, Media, and Outreach Plan

The project should include a clear plan and timeline for how and when the team will share information about the project.  It is important to ensure that the U.S. Embassy gets recognition throughout the process if circumstances permit.

Budget and Budget Narrative

The budget and narrative justification are sufficiently detailed. Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.  The results and proposed outcomes justify the total cost of the project.  Budget items are reasonable, allowable, and allocable.

 

Disclaimer: This notice is subject to availability of funding. U.S. Embassy North Macedonia does not guarantee availability of funding by receiving applications under this announcement. Only successful applicants will be contacted.

 

  1. FEDERAL AWARD ADMINISTRATION INFORMATION

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received

 

Payment Method: The Recipient must request payment under the award by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer.  Unless otherwise stipulated in the award, the Recipient may request payments on a reimbursement or advance basis.  Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Recipient in carrying out the purpose of this award.  The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Recipient for direct program or project costs and the proportionate share of any allowable indirect costs.

 

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.  All reports must be signed and certified by an authorized representative of the Recipient organization.  All financial reports must be submitted using form SF-425–Federal Financial Report.  As appropriate, performance reports must contain: a comparison of actual accomplishments to the objectives of the federal award established for the period; the reasons why established goals were not met; and additional pertinent information including an analysis and explanation of cost overruns or high unit costs.  The award document will specify additional reporting requirements.

 

  1. FEDERAL AWARDING AGENCY CONTACTS

Questions about the grant application process should be directed to: Gazmend Ilazi at IlaziG@state.gov and SkopjeGrants@state.gov.

 

 

U.S. Department of State
U.S. Embassy in North Macedonia
Addendum to the Notice of Funding Opportunity for USG Alumni only
Number SMK800-22-PAS002-1

The Embassy of the United States in North Macedonia announces an open competition for past participants (“alumni”) of U.S. government-funded and U.S. government-sponsored exchange programs to submit applications to the 2022 Alumni Engagement Innovation Fund (AEIF 2022).  We seek proposals from teams of at least two alumni that meet all program eligibility requirements below.  Exchange alumni interested in participating in AEIF 2022 should submit proposals to IlaziG@state.gov and SkopjeGrants@state.gov by 5:00 pm April 24, 2022.

A. PROGRAM DESCRIPTION

AEIF provides alumni of U.S. sponsored and facilitated exchange programs with funding to expand upon skills gained during their exchange experience to design and implement innovative solutions to global challenges facing their community.  Since its inception in 2011, AEIF has funded nearly 500 alumni-led projects around the world through a competitive global competition.  This year, AEIF 2022 will support United States’ commitment to:

  • Support North Macedonia in embracing inclusive democracy, citizen-responsive government, and rule of law;
  • Continue to aid North Macedonia’s efforts to fully integrate into Euro-Atlantic institutions; and
  • Enable North Macedonia to build a stronger, more diversified economy.

Themes:  Under this addendum, the U.S. Embassy North Macedonia will accept proposals by teams of at least two (2) alumni to implement projects specifically targeting/in collaboration with Ukrainian refugees in North Macedonia.

B. FEDERAL AWARD INFORMATION

Addendum Announcement posted:  April 4, 2022
Closing date for applications:  April 24, 2022
Funding type:  Small grant awards
Decision date: No later than May 5, 2022
Expected size of individual awards:  Between $10,000 to $40,000
Program Performance Period: Proposed programs should be completed within 12 months.

ELIGILIBITY INFORMATION

  1. Eligible Applicants:

The following individuals are eligible to apply:

  • Applicants must be alumni of a S. government-funded exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/).
  • Projects teams must include teams of at least two (2) alumni.
  • Alumni who are U.S. citizens may not submit proposals, but U.S. citizen alumni may participate as team members in a project.
  • Alumni teams may be comprised of alumni from different exchange programs and different countries.
  • Applications must be submitted by exchange alumni. Not-for-profit, non-governmental organizations, think tanks, and academic institutions are not eligible to apply in the name of the organization but can serve as partners for implementing project activities.
  1. Cost Sharing

Cost sharing is not a requirement of this opportunity.

  1. Grant Program Area:

Proposals must address at least one of the themes listed above.  Proposals that do not address the theme as outlined in the program objectives will be deemed ineligible.  All project activities must take place outside of the United States and its territories.

  1. Other Eligibility Requirements

If the grant will be processed with an individual, that individual is not required to be registered in SAM.gov.  However, should the grant be processed with an organization that is a partner in the project, that organization must have a valid registration on www.SAM.gov.  Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

C. APPLICATION AND SUBMISSION INFORMATION

  1. Address to Request Application Package

Application and budget templates are available at the links provided below.

Content and Form of Application Submission

Applications and budgets must be submitted using the official AEIF 2022 application and budget forms.

Please follow all instructions below carefully.  Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity;
  • The proposal addresses all questions in the official AEIF 2022 application form;
  • All documents are in English;
  • The budget is in U.S. dollars and is submitted using the designated AEIF 2022 budget form;
  • All pages are numbered.

The following documents and information are required:

1.Mandatory application forms
a. Official AEIF 2022 Application form
b. Official AEIF 2022 Budget form
c. SF-424 (Instructions for Application for Federal Assistance – organizations) or SF-424-I (Instructions for Application for Federal Assistance – individuals)
d. SF424A (Instructions for Budget Information for Non-Construction programs)
e. SF424B (Instructions for Assurances for Non-Construction programs)
2. Project Team Information: At least two exchange alumni team members are required for a project to be considered for funding. Applications need to provide the names and contact information, describe the role in the project of each team member, and their experience, qualifications, and ability to carry out that role.  Applicants need to indicate what proportion of the team member’s time will be used in support of the project.
3. Proposal Summary: A short narrative which outlines the proposed project, including challenge/s to be addressed, project objectives, and anticipated impact.
4. Project Goals and Objectives: The goal/s of the proposed project, focusing on the intended achievements, outcomes, and/or outputs, and including specific objectives which support the goal/s.  Objectives should be specific, measurable, and realistically achievable in a set time frame (SMART).
5. Project Methods, Design, and Timeline: A description of the way in which the project will solve the stated problem and achieve the goal/s. This description must include the project’s direct and indirect beneficiaries as well as a plan about its sustainability: the way it will continue beyond the grant period.  This can include other funding sources, if applicable. The submission must include a proposed timeline of activities that specifies the dates, times, and locations of planned activities and events.  Applicants may also submit proposed workshop or training agendas and sample materials.
6. Local Project Partners: The submission must include a list of partners who will support the proposed project, if applicable.
7. Communication Plan: The submission must include a communications and outreach strategy for promoting the proposed project. It may include social media, websites, print news, or other forms of media intended to use to share information about the project to beneficiaries and the public.  Written documents and publications should include AEIF 2022, Exchange Alumni, and U.S. Embassy branding that the Public Affairs Section will provide, as necessary.
8. Project Monitoring and Evaluation Plan:The Monitoring and Evaluation component must outline in detail how the proposal’s activities will advance the program’s goals and objectives.  This should include any outcomes showing a change in knowledge, awareness, and attitudes; improved quality of services; increased capacity at a school, group; etc.  Proposals must detail the way in which the grantee will measure the impact of planned activities.
9. Budget Justification Narrative: Applicants must submit a detailed budget and budget narrative justification utilizing the template provided. Line-item expenditures should be listed in the greatest possible detail.  Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.

Budget Restrictions: AEIF 2022 does not support the following activities or costs, and the selection committee will deem applications involving any of these activities or costs ineligible:

  • Any airfare to/from the United States and its territories
  • Activities that take place in the United States and its territories
  • Staff salaries, office space, and overhead/operational expenses
  • Large items of durable equipment or construction programs
  • Alcohol, excessive meals, refreshments, or entertainment
  • Academic or scientific research
  • Charitable or development activities
  • Provision of direct social services to a population
  • Individual scholarships
  • Social travel/visits
  • Gifts or prizes
  • Duplication of existing programs
  • Institutional development of an organization
  • Venture capital, for-profit endeavors, or charging a fee for participation in project
  • Support for specific religious activities
  • Fund-raising campaigns
  • Support or opposition of partisan political activity or lobbying for specific legislation

    D. REVIEW AND SELECTION PROCESS

Evaluation Criteria: The U.S. embassy or consulate Public Affairs Sections will use the criteria outlined below to evaluate all applications.  The proposals will be reviewed by a Selection Committee made up of regional and exchange program experts located at the Department of State in Washington, DC. Panelists will use the criteria below to review and evaluate applications.

 

Relevance to Application Theme

The proposal provides sufficient information on how the activities will support the theme(s) of the competition.  The narrative explains any relevant local context the D.C. Selection Committee may not be aware of in relation to this project.  Proposed project ideas must be public diplomacy in nature (i.e., not development or military).

Purpose and Summary, Description, and Implementation Plan

When developing the purpose, summary, description, and implementation plan, applicants should aim to make all descriptions clear, concise, and compelling.  Reviewers will judge the proposals based on the likelihood for the project to exert a sustained, powerful influence on the community where it is undertaken.  Does the project address an important gap of understanding or need?  If the aim of the project is achieved, how will existing knowledge or practice be improved?  What audience do the applicants hope to reach with this project?  How many will participate?  How will they be selected?

Degree of Alumni Involvement

Projects must include the involvement of at least two (2) exchange alumni.  They may be the project team leaders or collaborate directly with PAS in formulating the project.  More than two alumni may comprise the team.  However, the minimum is two.  As the team leaders, the alumni must be closely involved in project planning, implementation, etc.  Applicants should ensure that the proposal includes the following information for each alumni team member: first name, last name, e-mail address, exchange program, country of citizenship, and roles and responsibilities.

Participation and Support from Local Partners

The proposal demonstrates buy-in and support from the community where the project will take place.  Local partner involvement is a strong sign that there is community support and that the project will engage a broad array of experts, such as subject matter experts, community centers, academic institutions, businesses, local/national government, non-governmental organizations, American Spaces, etc.

Evaluation and Impact of the Project 

A monitoring & evaluation (M&E) plan is pivotal to project implementation and important to tracking progress towards the project’s objectives and goals.  An M&E plan should consider the data needed to effectively monitor progress toward specific outputs and outcomes as well as how that data collection will be accomplished.  Well-crafted indicators should be used to understand a program’s progress toward the desired results.  An M&E plan should be reviewed for the following:

• Completion

• Applicability and logic of objectives and indicators

• Clear approach to monitoring

• Adherence to SMART criteria

• Feasibility of baselines and targets

• Data quality plan

• Capacity to implement plan

Sustainability

Have the applicants considered how the project will continue to have positive impact after the end of the project?

Communication, Media, and Outreach Plan

The project should include a clear plan and timeline for how and when the team will share information about the project.  It is important to ensure that the U.S. Embassy gets recognition throughout the process if circumstances permit.

Budget and Budget Narrative

The budget and narrative justification are sufficiently detailed.  Costs are reasonable in relation to the proposed activities and anticipated results.  The budget is realistic, accounting for all necessary expenses to achieve proposed activities.  The results and proposed outcomes justify the total cost of the project.  Budget items are reasonable, allowable, and allocable.


Disclaimer: This notice is subject to availability of funding.  U.S. Embassy North Macedonia does not guarantee availability of funding by receiving applications under this announcement.  Only successful applicants will be contacted.

E. FEDERAL AWARD ADMINISTRATION INFORMATION

The grant award will be written, signed, awarded, and administered by the Grants Officer.  The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email.  The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: The Recipient must request payment under the award by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer.  Unless otherwise stipulated in the award, the Recipient may request payments on a reimbursement or advance basis.  Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Recipient in carrying out the purpose of this award.  The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Recipient for direct program or project costs and the proportionate share of any allowable indirect costs.

Reporting Requirements: Recipients will be required to submit financial reports and program reports.  The award document will specify how often these reports must be submitted.  All reports must be signed and certified by an authorized representative of the Recipient organization.  All financial reports must be submitted using form SF-425—Federal Financial Report.  As appropriate, performance reports must contain: a comparison of actual accomplishments to the objectives of the federal award established for the period; the reasons why established goals were not met; and additional pertinent information including an analysis and explanation of cost overruns or high unit costs.  The award document will specify additional reporting requirements.

F. FEDERAL AWARDING AGENCY CONTACTS

Questions about the grant application process should be directed to: Gazmend Ilazi at IlaziG@state.gov and SkopjeGrants@state.gov.