Agreement in which the Federal Government provides funding or a thing of value to support a public purpose authorized by public statute. The Government is not the recipient of the good or service and does not play a substantial role.
Annual Program Statement 2020
Notice of Funding Opportunity
The U.S. Embassy Skopje Public Affairs Section of the U.S. Department of State is pleased to announce that funding is available through the Embassy’s public diplomacy grants program for creative new ideas and projects that increase mutual understanding between the U.S. and North Macedonia and promote the bilateral relationship. Topic areas eligible for funding include:
- entrepreneurship and innovation;
- programs that support culture and the arts, including mutual appreciation of artistic work from both countries;
- diversity and empowerment of youth and underserved communities; and
- programs that support North Macedonia’s Euro-Atlantic integration process.
Funding Opportunity Title: Annual Program Statement
Funding Opportunity Number: SMK800-20-PAS-02
Activities that are appropriate for funding through the Annual Program Statement include, but are not limited to:
- Youth engagement, leadership, and education programs, including initiatives that establish exchanges between the youth of North Macedonia and the United States;
- Bringing an American expert and/or performer to North Macedonia;
- Conferences, workshops, forums, panel discussions, and master classes on American themes or issues of mutual interest;
- Exhibitions of works by Americans or on American themes;
- Cultural programs, particularly those that target youth and underserved communities;
- Television and social media programming in support of the above objectives.
Activities that are not typically funded include, but are not limited to:
Printing or promotion of books or manuscripts;
Travel to the United States for professional development;
Ongoing salary costs;
Paying to complete activities begun with other funds;
Promotion of local arts scenes;
Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single-party electoral campaigns
Political party activities
Commercial or trade activities
Individual travel to conferences and meetings
Social welfare projects
Projects that support religious activities
The most competitive proposals each:
- Express clear objectives and activities;
- Clearly identify a target audience;
- Include a significant commitment to sharing of costs by other organizations through other funding sources and/or in-kind contributions of time, equipment, or supplies;
- Limit expenses for staff time to include only reasonable direct and indirect staff expenses associated with the planned project activities.
Funding Instrument Type
Cooperative Agreement or Grant. Cooperative agreements differ from grants in that Public Affairs staff are more actively involved in proposal execution and anticipate having moderate to substantial involvement once the award has been made.
The total amount available is expected to be up to $60,000. Most awards are expected to be around $10,000, with a minimum of $1,000 and a maximum of $20,000. The U.S. Embassy reserves the right to award less or more than the funds described in the absence of worthy applications or under such other circumstances as it may deem to be in the best interest of the U.S. Government.
Project and Budget Periods
Projects generally must be completed in one year or less. The Public Affairs Section will entertain applications for continuation grants funded under these awards, beyond the initial budget period, on a noncompetitive basis, subject to availability of funds, satisfactory progress of the applicants, and a determination that continued funding would be in the best interest of the Department of State.
The U.S. Embassy encourages applications from local non-governmental organizations. U.S. NGOs may apply, but preference is given to partnerships that develop the capacity of NGOs in North Macedonia and include plans to transfer programs to sustainable local management.
Unique Entity Identifier and System for Award Management (SAM)
In order to be eligible to receive an award, all organizations whose proposals were selected must have a Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting an application. NOTE: This process can take weeks/months, especially for non-U.S. applicants.
Applicants may acquire DUNS numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at http://fedgov.dnb.com/webform.
Non-U.S. based applicants may request a NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. SAM is the official, free on-line registration database for the U.S. Government. Registration in SAM is free: https://sam.gov/SAM/.
Applicants must include the following in the proposal submission. All submissions must be in English.
- Application Instructions
- Application Form (Word.doc … Download Microsoft Office Word)
- Application for Federal Assistance SF-424
- Budget Information for Non-Construction Programs (SF-424A)
- Detailed budget in excel
- Court Registry
- Other supporting documents (CVs, registration, MOUs etc.)
Submission Dates and Times
The Embassy will accept proposals on a rolling basis throughout the year until August 1, 2020. The panel will review proposals, subject to the availability of funds, on a monthly basis at the end of each month.
Public Affairs will notify you upon receiving your application. Proposals (in English only) will not be considered until all information is received. Questions should be addressed to SkopjeGrants@state.gov.
For assistance with the requirements of this solicitation, contact +389 2 310-2121 or SkopjeGrants@state.gov.
Logistics and Administrative Implementation of Legal Clinics
The U.S. Embassy in Skopje is pleased to announce a funding opportunity for the administration of two (2) legal clinics in law schools in North Macedonia. The legal clinics will provide an opportunity for law school students to obtain trial and case practice before they graduate and take the bar exam. The Bureau of International Narcotics and Law Enforcement Affairs (INL), U.S. Department of State, is overseeing this grant opportunity. The full text of the Notice of Funding Opportunity and supporting documents can be found here: https://www.grants.gov/web/grants/view-opportunity.html?oppId=311960
U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2020
The U.S. Ambassadors Fund for Cultural Preservation (AFCP) 2020
Public Affairs Section
U.S. Embassy, Skopje, North Macedonia
Summary: The U.S. Embassy in Skopje and the Bureau of Educational and Cultural Affairs of the U.S. Department of State are pleased to announce the 2020 call for proposals for the Ambassadors Fund for Cultural Preservation.
The Fund was established to help countries preserve their cultural heritage and to demonstrate U.S. respect for other cultures. Since its inception in 2001, the Fund has helped preserve cultural sites, practices, and objects that are historically or culturally significant in North Macedonia and around the world. Project proposals are due on December 5, 2019.
FUNDING AREAS: Through the AFCP Program, the Department of State supports projects to preserve cultural heritage in the following areas:
A. CULTURAL SITES include (but are not limited to) historic buildings and archaeological sites.
Examples are restoration of an ancient or historic building, preservation of an archaeological site, or documentation of cultural sites in a region for preservation purposes.
B. CULTURAL OBJECTS AND COLLECTIONS from a museum, site, or similar institution include archaeological and ethnographic objects, paintings, sculpture, manuscripts, and general museum conservation needs. Examples are conservation treatment for an object or collection of objects; needs assessment of a collection’s condition and strategies for improving it; inventory of a collection for conservation and protection purposes; the creation of safe environments for storage or display of collections; or specialized training in the care and preservation of collections.
Top priority is given to project activities that are appropriate and in keeping with international standards for the preservation of cultural heritage. An appropriate preservation activity is one that protects the values of the site, object, or collection, or form of traditional cultural expressions as they are understood by stakeholders. Stakeholders may include national, regional, or local cultural authorities, the local community, and others with vested interests in the site and the outcome of a project. Note that only North Macedonia’s entities, such as non-governmental organizations, museums, Ministry of Culture, or similar institutions and organizations are eligible to apply for the Fund.
The Fund can NOT be used to support the following:
(1) Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of proposal submission;
(2) Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils);
(3) Preservation of hominid or human remains;
(4) Preservation of news media (newspaper, newsreels, radio and TV programs, etc.);
(5) Preservation of published materials available elsewhere (books, periodicals, etc.);
(6) Archaeological excavations or exploratory surveys for research purposes;
(7) Development of curricula or educational materials for classroom use;
(8) Archaeological excavations or surveys for research purposes;
(9) Historical research, except in cases where historical research is justifiable and integral to the success of the proposed project;
(10) Acquisition or creation of new exhibits, objects, or collections for new or existing museums;
(11) Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example);
(12) Commissions of new works of art or architecture for commemorative or economic development purposes;
(13) Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances;
(14) Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist;
(15) Relocation of cultural sites from one physical location to another;
(16) Removal of cultural objects or elements of cultural sites from the country for any reason;
(17) Digitalization of cultural objects or collections, unless part of a larger clearly defined conservation or documentation effort;
(18) Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies;
(19) Cash reserves, endowments or revolving funds; funds must be expended within the grant period (up to five years) and may not be used to create an endowment or revolving fund;
(20) Costs of fund-raising campaigns;
(22) Contingency, unforeseen, or miscellaneous fees;
(23) Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer;
(24) International travel, except in cases where travel is justifiable and integral to the success of the proposed project;
(25) Travel or study outside the host country for professional development;
(26) Individual project costing less than US$10,000 or more than $200,000; or
(27) Independent U.S. projects overseas.
AWARD INFORMATION: Funding Instrument Type: Grant (Program Authority: Fulbright Hays Section 102(b)(5), as amended). Floor on Amount of Individual Awards: US $10,000 per project. Ceiling on Amount of Individual Awards: $200,000 per project. In FY 2019, awards ranged from US $25,000 to US $200,000.
APPLICATION RATING CRITERIA: Using a point-based system, the Embassy will rate all applications based on the program funding priorities; the quality, soundness, and comprehensiveness of the proposed project and budget; the urgency of the proposed project; and the quality and quantity of supporting materials, such as resumes of the key project participants, images of the resource, and notices of official permission from the responsible resource steward, such as a ministry of culture.
PERFORMANCE AND DELIVERABLES: AFCP 2020 award recipients must submit performance progress, federal financial status reports, and final reports on time as specified in the Notice of Award.
DUNS NUMBER AND SAM REGISTRATION: Applicants requesting $25,000 or more in federal assistance must have a Dun & Bradstreet Universal Numbering System (DUNS) number, a NATO Commercial and Government Entity (NCAGE) code, and be registered in the System for Award Management (SAM) prior to submitting an application. NOTE: This process can take weeks/months, especially for non-U.S. applicants.
Applicants may acquire DUNS numbers at no cost by calling the dedicated toll-free DUNs number request line at 1-866-705-5711 or by requesting a number online at http://fedgov.dnb.com/webform. Non-U.S. based applicants may request a NCAGE code at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx. SAM is the official, free on-line registration database for the U.S. Government. Registration in SAM is free: https://sam.gov/SAM/.
COST SHARING AND OTHER FORMS OF COST PARTICIPATION: There is no minimum or maximum percentage of cost participation required for this competition. When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement. The applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the form of allowable direct or indirect costs.
DISCLAIMER: Explanatory information provided by the U.S. Embassy that contradicts published language is not binding. Issuance of this Notice of Funding Opportunity does not constitute an award commitment on the part of the U.S. Government. The U.S. Embassy reserves the right to waive program formalities and to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds. Awards made will be subject to periodic reporting and evaluation requirements as specified above and in the Notice of Award.
For more information, please contact Ms. Borka Taneska, Experiential Learning Coordinator, U.S. Embassy, at tel. 02-310-2121 or TaneskaB@state.gov.
Notice of Funding Opportunity for USG Alumni
U.S. Department of State
U.S. Embassy in North Macedonia
Notice of Funding Opportunity for USG Alumni Only
The Embassy of the United States in North Macedonia announces a limited competition for past participants (“alumni”) of U.S. government-funded and U.S. government-sponsored exchange programs to submit applications to the 2020 Alumni Engagement Innovation Fund (AEIF 2020). We seek proposals from teams of at least two alumni that meet all program eligibility requirements below. Exchange alumni interested in participating in AEIF 2020 should submit proposals with subject title “AEIF Project Proposal” to IlaziG@state.gov and ZakulaN@state.gov by February 21, 2020.
A. PROGRAM DESCRIPTION
AEIF provides alumni of U.S. sponsored and facilitated exchange programs with funding to expand on skills gained during their exchange experience to design and implement innovative solutions to global challenges facing their community. Since its inception in 2011, AEIF has funded nearly 500 alumni-led projects around the world through a competitive global competition. This year, AEIF 2020 will support United States’ commitment to working with our partners around the world to advance the essential role of women in peace, security, and governance.
The U.S. Embassy North Macedonia will accept public service projects proposed and managed by teams of at least two (2) alumni that support themes such as:
- Strengthen the role of women in peace, security, and governance;
- Engage women as partners in preventing terrorism and countering radicalization and recruitment;
- Promote protection of women and girls from violence, abuse, and exploitation; or
- Support women’s political and civic participationB. FEDERAL AWARD INFORMATION
Announcement posted: January 6, 2020
Closing date for applications: February 21, 2020
Funding type: Small grant awards
Decision date by the Bureau of Education and Cultural Affairs: July, 2020
Expected size of individual awards: Between $5,000 to $25,000.
C. ELIGIBILITY INFORMATION
1. Eligible Applicants:
The following individuals are eligible to apply:
- Applicants must be alumni of a S. government-funded exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/).
- Projects teams must include teams of at least two (2) alumni.
- Alumni who are U.S. citizens may not submit proposals, but U.S. citizen alumni may participate as team members in a project.
- Alumni teams may be comprised of alumni from different exchange programs and different countries.
- Applications must be submitted by exchange alumni. Not-for-profit, non-governmental organizations, think tanks, and academic institutions are not eligible to apply in the name of the organization but can serve as partners for implementing project activities.
2. Cost Sharing
Inclusion of cost share is not a requirement of this opportunity.
3. Grant Program Area:
Proposals must address women in peace, security, and governance. Proposals that do not address the theme as outlined in the program objectives will be deemed ineligible. All project activities must take place outside of the United States and its territories.
4. Other Eligibility Requirements
If the grant will be processed with an individual, that individual is not required to have a DUNS number or be registered in SAM.gov. However, should the grant be processed with an organization that is a partner in the project, that organization must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.
D. APPLICATION AND SUBMISSION INFORMATION
- Address to Request Application Package
- Content and Form of Application Submission
Applications and budgets must be submitted using the official AEIF 2020 proposal and budget forms.
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
- The proposal clearly addresses the goals and objectives of this funding opportunity;
- The proposal addresses all questions in the official AEIF 2020 proposal form;
- All documents are in English
- The budget is in U.S. dollars and is submitted using the designated AEIF budget form;
- All pages are numbered.
The following documents are required:
1. Mandatory application forms
a. SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance –individuals)
b. SF424A (Budget Information for Non-Construction programs)
c. SF424B (Assurances for Non-Construction programs)
2. Proposal: The proposal should contain enough information that anyone not familiar with it would understand exactly what the alumni team wants to do.
Proposals include the following:
Proposal Summary: Short narrative that outlines the proposed project, including project objectives and anticipated impact.
Alumni Team Information: There must be at least two exchange alumni team members for a project to be considered for funding. Along with the name and contact information, describe the role each team member will have in the project and their experience, qualifications, and ability to carry out that role. Indicate what proportion of their time will be used in support of the project.
Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed project is needed.
Program Goals and Objectives: The “goals” describe what the project is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
Local Program Partners: List partners who will support your project. Please note if you have an existing relationship with your partner organization(s) and describe their role in the project. If you do not have an existing relationship, explain how you anticipate establishing a partnership with the organization(s).
Program Methods and Design: A description of how the project is expected to work to solve the stated problem and achieve the goal.
Proposed Project Schedule and Timeline: The proposed timeline for the project activities. Include the dates, times, and locations of planned activities and events.
Project Monitoring and Evaluation Plan: The Monitoring and Evaluation component of the proposal will outline in detail how the proposal’s activities will advance the program’s goals and objectives (listed above). A strong proposal will include:
- Any outcomes the grantee expects to occur because of their program. Outcomes could include: change in knowledge, awareness, and attitudes; improved quality of services; increased capacity at a school, group; etc. Proposals should also include how the grantee will know those outcomes are occurring (surveys, interviews, observations, etc.).
- For example: If the program expects that a teacher-training program will improve the skills of a teacher, a proposal may explain the skills the teacher would gain and plan to perform a survey before the program and a survey following the program that would show a change in understanding due to the program.
- A plan to include the grantee’s reflection of how their program contributed to the program’s goals. As applicable, a strong final report would include success stories, behaviors changed, lessons learned, and results obtained.
Sustainability: Explain how you plan to continue the program beyond the grant period, or the availability of other resources, if applicable.
Communication Plan: Explain how you will promote your project. Include social media, websites, print news, or other forms of media you intend to use to share information about your project to beneficiaries and the public. Communications should include AEIF 2020 and U.S. Embassy branding. These include training materials, materials for recipients or materials to communicate or promote with foreign audiences a program, event, project, or some other activity under an agreement. Note: Exceptions to the branding requirement are allowable under certain conditions. If an applicant is notified that their award has been chosen for funding, the Grants Officer will determine, in consultation with the applicant, if an exception is applicable especially in the case where branding would adversely affect the safety and security of the beneficiaries.
3. Budget Justification Narrative: Applicants must submit a detailed budget and budget narrative justification utilizing the template provided. Line item expenditures should be listed in the greatest possible detail. Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.
Budget Restrictions: AEIF 2020 does not support the following activities or costs, and the selection committee will deem applications involving any of these activities or costs ineligible:
- Airfare to or from the United States and its territories
- Activities that take place in the United States and its territories
- Sustained staff salaries, office space, and overhead/operational expenses exceeding 10% of total operational costs
- Large items of durable equipment or construction programs
- Alcohol, excessive meals, refreshments, or entertainment
- Academic or scientific research
- Charitable or development activities or the provision of direct social services to a population
- Support or opposition of partisan political activity or lobbying for specific legislation or programs
- Programs that support specific religious activities
- Fund-raising campaigns
- Programs intended primarily for the growth or institutional development of the organization
- Venture capital, for-profit endeavors, or charging a fee for participation in the project
- Individual scholarships
- Personal development
- Social travel/visits
- Gifts or prizes
- Programs that duplicate existing programs.E. REVIEW AND SELECTION PROCESS
Evaluation Criteria: The U.S. Embassy Public Affairs Section will use the criteria outlined below to evaluate all applications. After this initial review, the Public Affairs Section will submit the top proposals from the country to the global AEIF 2020 competition. The proposals will be reviewed by a Selection Committee made up of regional and exchange program experts located at the Department of State in Washington, DC. Panelists will use the criteria below to review and evaluate applications.
Purpose and summary, description, and implementation plan: 20 points
When developing the purpose, summary, description, and implementation plan, applicants should aim to make all descriptions clear, concise, and compelling. Reviewers will judge the proposals based on the likelihood for the project to exert a sustained, powerful influence on the community where it is undertaken. Does the project address an important gap of understanding or need? If the aim of the project is achieved, how will existing knowledge or practice be improved? What audience do the applicants hope to reach with this project? How many people will participate and how will they be selected?
Relevance of the project to women, peace, and security: 10 points
AEIF 2020 will provide resources for alumni-led projects around the world that advance women’s and girls’ safety and their meaningful participation in peace and security processes. Throughout the proposal, applicants will need to demonstrate how your project will strengthen the role of women as agents of peace, reconciliation, development, growth and/or stability. In developing the project, applicants should keep in mind the safety of alumni and project beneficiaries, including unintended impacts the project may have on their security.
Degree of alumni involvement: 10 points
Projects must include at least two (2) alumni team leaders. More than two alumni may comprise the team, however, the minimum is two. As the team leaders, the alumni must be closely involved in project planning, implementation, etc. Applicants should ensure that the proposal includes the following information for each alumni team member: first name, last name, e-mail address, exchange program, country of citizenship, and roles and responsibilities.
Participation and support from reliable local partners: 10 points
A successful application will demonstrate buy-in and support from the community where the project will take place. The involvement of local partners is a strong sign that there is community support and that the project will engage a broad array of experts, such as subject matter experts, community centers, academic institutions, businesses, local/national government, non-governmental organizations, American Spaces, etc.
Evaluation and impact of the project: 10 points
Proposals must include a plan to monitor and evaluate the project’s success, both as the activities take place and at the end of the project. Overall, the quality of monitoring and evaluation plan will be judged on how well it 1) specifies the intended outcomes and how these outcomes will be achieved, 2) gives clear descriptions of how each outcome will be measured, 3) identifies when the outcomes will be measured, and 4) explains how outcomes will be collected (such as surveys, interviews, or focus groups). Successful monitoring and evaluation depend heavily on setting clear goals and outcomes and consider potential problems, alternative strategies, and benchmarks for success. Interim and final reporting is required for winning AEIF projects and winning applicants should have a reporting plan to share information about the success/impact of the project.
Sustainability: 10 points
Project activities will continue to have positive impact after the end of the project.
Communication, media and outreach plan: 10 points
The project includes a plan to share information about the project.
Budget and budget narrative 20 points
The budget and narrative justification are sufficiently detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. The results and proposed outcomes justify the total cost of the project. Budget items are reasonable, allowable, and allocable.
Total: 100 points
Disclaimer: This notice is subject to availability of funding. U.S. Embassy in North Macedonia does not guarantee availability of funding by receiving applications under this announcement. Only successful applicants will be contacted.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: The Recipient must request payment under the award by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer. Unless otherwise stipulated in the award, the Recipient may request payments on a reimbursement or advance basis. Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Recipient in carrying out the purpose of this award. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Recipient for direct program or project costs and the proportionate share of any allowable indirect costs.
Reporting Requirements: Recipients will be required to submit financial reports and program reports on quarterly basis. All reports must be signed and certified by an authorized representative of the Recipient organization. All financial reports must be submitted using form SF-425–Federal Financial Report. As appropriate, performance reports must contain: a comparison of actual accomplishments to the objectives of the federal award established for the period; the reasons why established goals were not met; and additional pertinent information including an analysis and explanation of cost overruns or high unit costs. The award document will specify additional reporting requirements.
G. FEDERAL AWARDING AGENCY CONTACTS
Questions about the grant application process should be directed to: Gazmend Ilazi at IlaziG@state.gov and Nadica Zakula at ZakulaN@state.gov.