Grants

Grant Opportunities

Agreement in which the Federal Government provides funding or a thing of value to support a public purpose authorized by public statute. The Government is not the recipient of the good or service and does not play a substantial role.

Democracy Commission Small Grants Program 2023

U.S. DEPARTMENT OF STATE
U.S. Embassy in North Macedonia
Notice of Funding Opportunity: Statement of Interest
Number SMK800-23-PAS005

Funding Opportunity Title: Democracy Commission Small Grants Program 2023
Funding Opportunity Number: SMK800-23-PAS005
Deadline for Applications: July 1, 2023
CFDA Number: 19.900
Total Amount Available: $515,000

A. PROGRAM DESCRIPTION

The Embassy of the United States in North Macedonia announces an open competition for organizations/independent media to submit a statement of interest (SOI) to carry out a program (or programs) that support the development of democratic institutions. The FY 2023 program has five priority areas: 1) rule of law and government accountability; 2) citizen participation; 3) cybersecurity and disinformation; 4) youth development and women empowerment; and 5) environmental protection.
Please carefully follow all instructions below.

The submission of the SOI is the first step in a two-step process. Applicants must first submit a concise one-page statement of interest designed to clearly communicate the program idea, audience, activities, locations, and objectives. This is not a full proposal. The purpose of the SOI process is to allow applicants to submit program ideas for evaluation prior to requiring the development of a full proposal application. Upon a merit review of eligible SOIs, selected applicants will be invited to expand on their program idea(s) by submitting a full proposal application. Full proposals will go through a second merit review before final funding decisions are made.

Priority Region:

Activities must be implemented in North Macedonia.

Program Objectives and priority areas:

Funding will be available for projects that address the priority areas below:

Rule of Law and Government Accountability – Projects should address strengthening the rule of law, judicial independence, good governance, and the fight against corruption. Projects should foster a more robust citizen-responsive government with strong democratic institutions.

Citizen Participation – Projects should support strengthening democratic institutions in North Macedonia, including increasing participation and representation of citizens from all backgrounds in civic life.

Cybersecurity and Disinformation – Projects should promote cybersecurity, media literacy, and efforts to counter propaganda and disinformation.

Youth Development and Women Empowerment – Projects should prepare young people, and especially women, to start their own businesses; combat youth emigration; and promote greater minority participation in North Macedonia’s economy. By addressing these issues, projects should contribute to an improved business climate and economic policies; promote private sector growth and entrepreneurship; attract foreign investors; and create jobs.

Environmental Protection – Projects should promote solutions to environmental issues through joint efforts by individuals (especially youth), community organizations, association of citizens, and local governments.

Participants and Audiences:
Applicants should clearly define the target audience(s) which they are able to realistically reach/influence with the project activities. Broad target audiences such as general public, youth, everyone etc. should be avoided.

B. FEDERAL AWARD INFORMATION

Length of performance period: One to twelve months
Number of awards anticipated: approximately 25 awards (depending on availability of funding)
Award amounts: awards may range from a minimum of $1,000 to a maximum of $24,000.
Type of Funding: FY 22/23 Assistance to Europe, Eurasia, and Central Asia (AEECA) under the Foreign Assistance Act
Anticipated program start date: June/September 2023

This notice is subject to availability of funding.

Funding Instrument Type: Grant, Fixed Amount Award, or Cooperative agreement. Cooperative agreements are different from grants in that embassy staff are more actively involved in the grant implementation.

Program Performance Period: Proposed programs should be completed in twelve months or less.

The Embassy of the United States in North Macedonia retains the right to execute non-competitive continuation amendment(s). Any amendment(s) is based on performance, pending availability of funds and is not guaranteed.

C. ELIGILIBITY INFORMATION

Eligible Applicants

The following organizations are eligible to apply:

Not-for-profit organizations, including think tanks and civil society/non-governmental organizations from North Macedonia only; and
Independent media from North Macedonia only.

Cost Sharing or Matching

Inclusion of cost share is not a requirement of this opportunity.

Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

Content of SOI must include:

A brief project description summarizing goals, objectives outcomes, performance indicators, beneficiaries, and proposed timeline.
A clear statement of the applicant’s organizational capacity to carry out the proposed activity and manage U.S. Government funds.
Documents in English.
The anticipated total budget amount (in U.S. dollars).

Submission Dates and Times

SOIs are due no later than July 1, 2023. However, awards will be made on a rolling basis, pending the availability of funds. Anticipated review dates are March 1, April 1, May 1, June 1, and July 1, 2023. Applicants are encouraged to apply early.

Funding Restrictions

The Democracy Commission Grants Program cannot fund:

Projects supporting partisan political activity;
Humanitarian/social aid and charities or charitable activities;
Professional development for individuals, including conferences and trips abroad;
Commercial or trade activities;
Fundraising campaigns;
Scientific or medical research;
Institutional development or support of an organization;
Activities that duplicate existing projects; and
Individuals or organizations from outside of North Macedonia.

Other Submission Requirements

All application materials must be submitted by email to DemComSkopje@state.gov.

E. APPLICATION REVIEW INFORMATION

Criteria

Each SOI will be evaluated and rated on the basis of the evaluation criteria outlined below.

Relevance of topic;
Clarity in goals, activities, and target group;
Clarity of the expected outcomes;
Sensible budgeting;
Longer-term sustainability, where applicable; and
The ability of the applicant to successfully implement the project activities.

Review and Selection Process

A Grants Review Committee will evaluate all eligible SOIs. The awarding agency reserves the right to award lower/higher award amounts if recommended by the Grants Review Committee.

Following the review, any successful SOI applicants will be contacted and instructed to submit full applications. A full application will include:

Narrative Application
Detailed Budget
Budget Narrative
SF-424 (Application for Federal Assistance – organizations)
SF424A(Budget Information for Non-Construction programs)
SF424B(Assurances for Non-Construction programs) for individual or organization exempted from registering in SAM
Registration Document

Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registration:

All organizations applying for grants (except individuals) must obtain this registration. The registration is free of charge:

www.SAM.gov registration which will generate a UEI

Any applicant with an exclusion in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.”

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all Federal awards. SAM.gov is the Federal government’s primary database for complying with FFATA reporting requirements. OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance. Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI is assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov. To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/. As a reminder, organizations need to renew its sam.gov registration annually.

www.sam.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM.gov. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number). Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. All organizations applying for grants (except individuals) must obtain these registrations, the latter are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

However, if a SOI is accepted for a full proposal application, the organization must obtain a UEI and have an active SAM.gov registration before submitting its full proposal application. Therefore, we recommend starting the process of obtaining a SAM.gov registration as soon as possible. The process can take several weeks. Please note there is no cost associated with UEI or SAM.gov registration.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Administrative and National Policy Requirements

Terms and Conditions: Before submitting the SOI, applicants should review all the terms and conditions and required certifications which will apply if a full proposal application is requested and awarded, to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the SOI application process, please contact: DemComSkopje@state.gov. Successful applicants will be informed by email and invited to send a full application. Full instructions will be given at that stage of application. The applicant will have three weeks to prepare a full application.

Alumni Outreach Program 2023

U.S. DEPARTMENT OF STATE
U.S. Embassy in North Macedonia
Notice of Funding Opportunity

Funding Opportunity Title:        Alumni Outreach Program 2023
Funding Opportunity Number: SMK800-23-PAS004
Deadline for Applications:        April 14, 2023
Assistance Listing Number:      19.900
Total Amount Available: $40,000

A. PROGRAM DESCRIPTION
The Embassy of the United States in North Macedonia Public Affairs Section announces an open competition for organizations to submit applications to implement projects under the Alumni Outreach Program. Please follow all instructions below.

Priority Region:
Activities should be implemented in North Macedonia.

Program Objectives:
The Public Affairs Section (PAS) administers an Alumni Outreach Program which aims to expand outreach to alumni of U.S. government-funded exchange programs. Projects must be initiated by alumni of U.S. government exchange programs. The program will provide small grants to alumni associations to support round-table discussions, workshops, and community service projects that encourage networking and activism in fields that promote democratic advancement across the political spectrum, digitalization processes and economic reform. These grants serve as one-time opportunities to support alumni in their efforts to launch projects that build on their participation in exchange programs. Projects should be designed to be sustainable after the performance period is over.

All alumni grant proposals should demonstrate the following:

How the proposed activities develop and share the skills and expertise the alumni gained in the United States within their own communities.
How the proposed activities continue the purpose or theme of the alumni’s program.
How the project benefits other citizens of North Macedonia.

Please be innovative and creative when developing your project proposals. The selection process is very competitive.

Participants and Audiences:
Applicants should clearly define specific, realistic, target audience(s). Broad target audiences such as general public, youth, everyone etc. should be avoided.

Audiences who are considered a priority for grants funded under this NOFO are:

Youth and young adult leaders between 13 and 30 years;
Community leaders and local officials; and
Teachers and academic professionals.

Please note that proposals addressing audiences not listed above can still be eligible, but such proposals must clearly indicate why addressing the proposed audience is especially important to achieving the goals stated in this NOFO.

B. FEDERAL AWARD INFORMATION

Length of performance period: 6 to 12 months
Number of awards anticipated: 2-3 awards (depending on available funding)
Award amounts: range from a minimum of $5,000 to a maximum of $25,000
Total available funding: $40,000
Type of Funding: FY22/23 Assistance to Europe, Eurasia, and Central Asia (AEECA) under the Foreign Assistance Act
Anticipated program start date: September, 2023

This notice is subject to availability of funding.

Funding Instrument Type: Grant.

Program Performance Period: Proposed programs should be completed in 12 months or less. The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

Eligible Applicants

The following organizations are eligible to apply:

Not-for-profit organizations, including think tanks and civil society/non-governmental organizations from North Macedonia only. Project teams must include at least two (2) alumni of a U.S. government program. Alumni who are U.S. citizens may participate as team members in a project. Alumni teams may be comprised of alumni from different exchange programs.

Cost Sharing or Matching

Inclusion of cost share is not a requirement of this opportunity.

Other Eligibility Requirements

To be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI) number issued via www.SAM.gov as well as a valid registration on www.SAM.gov. Please see Section D.3 for more information. Individuals are not required to have a UEI or be registered in SAM.gov.

D. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package

Application forms are available at the provided links. To ensure that the most recent forms are used, applicants can download them from grants.gov.

Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application
Please ensure:

The proposal clearly addresses the goals and objectives of this funding opportunity.
All documents are in English.
All budgets are in U.S. dollars.

The following documents are required:

Mandatory application forms

SF-424 (Instructions for Application for Federal Assistance – organizations)
SF424A (Instructions for Budget Information for Non-Construction programs)
SF424B (Instructions for Assurances for Non-Construction programs). Note: the SF-424B is only required for individuals and for organizations not registered in SAM.gov.

Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
Introduction to the Organization or Individual Applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
Problem Statement: Clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed.
Program Goals and Objectives: The goals describe what the program is intended to ultimately achieve. The objectives refer to the intermediate accomplishments on the way to reaching the goals. These should be achievable and measurable.
Program Activities: Describe the program activities and how they will help achieve the objectives.
Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
Key Personnel: Names, titles, roles, and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

PAS is making this application form available for submitting your project proposal. Please note that this form is not required; however, you may use it as a template to submit the project proposal.

Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissionsbelow for further information.
Attachments:

Registration document (Tekovna sostojba)
1-page CV or resume of key personnel who are proposed for the program
Letters of support from program partners describing the roles and responsibilities of each partner
If your organization has a Negotiated Indirect Cost Rate Agreement (NICRA) and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
Official permission letters, if required for program activities

Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registration:
All organizations applying for grants must obtain this registration. The registration is free of charge:

www.SAM.gov registration which will generate a UEI

The Unique Entity Identifier (UEI) is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act (FFATA), for all federal awards. SAM.gov is the federal government’s primary database for complying with FFATA reporting requirements. OMB designated SAM.gov as the central repository to facilitate applicant and recipient use of a single public website that consolidates data on all federal financial assistance. Under the law, it is mandatory to register in SAM.gov.

Starting April 2022, the UEI will be assigned when an organization registers or renews its registration at www.SAM.gov. To access SAM.gov, an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/. As a reminder, organizations need to renew their SAM.gov registrations annually.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number). Those entities can register for a UEI only at SAM.gov.

If an organization does not have an active registration in SAM.gov prior to submitting an application, the application will be deemed ineligible. All organizations applying for grants must obtain these registrations, which are free of charge.

Note: As of April 2022, a DUNS number is no longer required.

Submission Dates and Times

Applications are due no later than April 14, 2023.

Funding Restrictions

The following types of programs are not eligible for funding:

Programs relating to partisan political activity;
Charitable or development activities;
Construction programs;
Programs that support specific religious activities;
Fundraising campaigns;
Lobbying for specific legislation or programs;
Scientific or medical research;
Programs intended primarily for the growth or institutional development of the organization;
Programs that duplicate existing programs; and
Individual travel to attend a conference and/or courses at any educational institution.

Other Submission Requirements

All application materials must be submitted by email to SkopjeGrants@state.gov.

E. APPLICATION REVIEW INFORMATION

Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

Quality and Feasibility of the Program Idea – 25 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.

Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Budget – 10 points: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and Evaluation Plan – 15 points: The applicant demonstrates he or she is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.

Sustainability – 10 points: Program activities will continue to have a positive impact after the end of the program.

Review and Selection Process

A review committee will evaluate all eligible applications.

Federal Awardee Performance & Integrity Information System (FAPIIS)

For any federal award under a notice of funding opportunity, if the federal awarding agency anticipates that the total federal share will be greater than the simplified acquisition threshold that any federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the federal awarding agency, prior to making a federal award with a total amount of federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at his or her choosing, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about himself or herself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under federal awards when completing the review of risk posed by applicants as described in §200.206 federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: The recipients must request payment under these awards by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer via email. Unless otherwise stipulated, the recipients may request payments on a reimbursement or advance basis.

Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the recipients in carrying out the purpose of these awards. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the recipients for direct program or project costs and the proportionate share of any allowable indirect costs.

Administrative and National Policy Requirements

Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.

These include:

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable federal laws, and relevant executive guidance, the Department of State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following: NOTE:

Guidance for Grants and Agreements in Title 2 of the Code of Federal Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August 13, 2020, particularly on:
- Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating federal award applications (2 CFR part 200.205);
- Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2 CFR part 200.216);
- Promoting the freedom of speech and religious liberty in alignment with Promoting Free Speech and Religious Liberty (E.O. 13798) and Improving Free Inquiry, Transparency, and Accountability at Colleges and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and 200.341);
- Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part 200.322); and
- Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

Foreign Assistance Data Review: As required by Congress, the Department of State must make progress in its efforts to improve tracking and reporting of foreign assistance data through the Foreign Assistance Data Review (FADR). The FADR requires tracking of foreign assistance activity data from budgeting, planning, and allocation through obligation and disbursement. Successful applicants will be required to report and draw down federal funding based on the appropriate FADR Data Elements, indicated within their award documentation. In cases of more than one FADR Data Element, typically program or sector and/or regions or country, the successful applicant will be required to maintain separate accounting records.

G. FEDERAL AWARDING AGENCY CONTACTS
Questions should be addressed to SkopjeGrants@state.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification
Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

U.S. Embassy Skopje PAS Annual Program Statement

U.S. DEPARTMENT OF STATE
U.S. EMBASSY SKOPJE, PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity

Funding Opportunity Title:            U.S. Embassy Skopje PAS Annual Program Statement
Funding Opportunity Number:      PAS-800-FY23-03
Deadline for Applications: August 15, 2023
CFDA Number:                                19.040 – Public Diplomacy Programs
Total Amount Available:                 $100,000.00
Maximum for Each Award:            $20,000.00

A. PROGRAM DESCRIPTION

The U.S. Embassy Skopje Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This is an Annual Program Statement, outlining our funding priorities, the strategic themes we focus on, and the procedures for submitting requests for funding. Please carefully follow all instructions below.

Purpose of Small Grants: PAS Skopje invites proposals for programs that strengthen cultural ties between the U.S. and North Macedonia through cultural and exchange programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element, or connection with American expert/s, organization/s, or institution/s in a specific field that will promote increased understanding of U.S. policy and perspectives.

Examples of PAS Small Grants Program programs include, but are not limited to:

Academic and professional lectures, seminars and speaker programs;
Programs that support culture and the arts, including mutual appreciation of artistic work from both countries;
Artistic and cultural workshops, joint performances and exhibitions;
Cultural heritage conservation and preservation programs;
Professional and academic exchanges and programs;
Programs focused on entrepreneurship and innovation;
Programs focused on diversity and empowerment of youth and underserved communities;
Programs focused on democratic processes and values;
Programs focused on gender issues;
Programs focused on human and equal rights;
Programs focused on media literacy;
Programs focused on strengthening resiliency against disinformation; and malign influence;
Programs focused on environment protection; and
Programs that support North Macedonia’s Euro-Atlantic integration process.

Priority Program Areas:

The objectives of the Public Diplomacy Grant Program are to promote positive relations between North Macedonia and the United States; to reinforce shared values; and to connect North Macedonia’s emerging leaders to the American people. We fund projects that:

Help North Macedonia’s youth build and develop skills to improve their potential through innovative science (especially environmental and health awareness), technology, engineering, arts, and math (STEAM) programs, as well as through entrepreneurship programs and vocational training.
Focus on educating youth and publics about current environmental issues, including crafting creative solutions to environmental challenges, green energy initiatives and energy conservation, climate change adaptation strategies, as well as action plans to deal with water scarcity exacerbated by climate change and urbanization.
Encourage North Macedonia’s youth to participate in civic life through social entrepreneurship, volunteerism, and community engagement.
Strengthen understanding of U.S. values and institutions; highlight US culture, including American Studies, English language teaching/learning, and study in the United States; as well as support diversity through the acceptance of minority groups, including individuals with special needs or handicapping conditions, and other areas of mutual interest.

Participants and Audiences:

US Mission North Macedonia encourages not only diverse applicants to apply to our grants programs but would also like to see diverse target audiences and trainers. Diversity can be defined by different geographic regions, ethnicities, religious orientations, gender, physical disabilities including visual, hearing, speech, and other physically handicapping conditions.

The following types of programs are not eligible for funding:

Printing or promotion of books or manuscripts
Travel to the United States for professional development
Ongoing salary costs and office equipment
Paying to complete activities that were begun with other funds
Promotion of local arts scenes
Projects that are inherently political in nature or that contain the appearance of partisanship/support to individual or single-party electoral campaigns
Political party activities
Fundraising campaigns
Commercial or trade activities
Individual travel to conferences and meetings
Social welfare projects
Projects that support religious activities
Scientific research
Construction projects
Projects whose primary aim is the institutional development of the organization itself.

Authorizing legislation, type and year of funding:

Funding authority rests in the Smith-Mundt Act. The source of funding is FY2023 Public Diplomacy Funding.

B. FEDERAL AWARD INFORMATION

Length of performance period: 3 to 12 months
Number of awards anticipated: 12 awards (dependent on amounts)
Award amounts: awards may range from a minimum of $1,000 to a maximum of $20,000
Total available funding: $100,000
Type of Funding: Fiscal Year 2023 Public Diplomacy Funding
Anticipated program start date: November 23, 2022

This notice is subject to availability of funding.

Funding Instrument Type: Grant or Fixed Amount Award.

Program Performance Period: Proposed programs should be completed in 12 months or less. PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

Eligible Applicants

We encourage proposals for activities that engage geographically and demographically diverse audiences within North Macedonia. While U.S. NGOs may apply, preference is given to NGOs from North Macedonia or to partnerships that develop capacity with North Macedonia’s NGOs.

For-profit or commercial entities are not eligible to apply.

Cost Sharing or Matching

Cost sharing is not required.

Other Eligibility Requirements

D. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package

Application forms required below are available at https://www.grants.gov/web/grants/forms/sf-424-family.html.

Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

The proposal clearly addresses the goals and objectives of this funding opportunity
All documents are in English
All budgets are in U.S. dollars
All pages are numbered
All documents are formatted to 8 ½ x 11 paper, and
All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

Mandatory application forms

SF-424 (Application for Federal Assistance –organizations) at https://www.grants.gov/web/grants/forms/sf-424-family.html.
SF424A(Budget Information for Non-Construction programs) at https://www.grants.gov/web/grants/forms/sf-424-family.html.
SF424B(Assurances for Non-Construction programs) at https://www.grants.gov/web/grants/forms/sf-424-family.html.

Summary Coversheet: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
Proposal: The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.

Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.

Introduction to the Organization applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
Program Goals and Objectives: The “goals” describe what the program is intended to achieve. What aspect of the relationship between the U.S. and XXX will be improved? The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
Program Activities: Describe the program activities and how they will help achieve the objectives.
Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal.
Proposed Program Schedule: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
Future Funding or Sustainability Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.

PAS is providing this application form for proposals. Please note that this form is not required; however, you may use it as a template to submit the project proposal.

Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section H. Other Information: Guidelines for Budget Submissions below for further information.
Attachments:

Court Registry (if registered in North Macedonia)
1-page CV or resume of key personnel who are proposed for the program
Letters of support from program partners describing the roles and responsibilities of each partner
Official permission letters, if required for program activities

Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations:

All organizations applying for grants must obtain Unique Entity Identifier (UEI), as well as a valid registration on www.SAM.gov. The registration is free of charge.

Since November 2022, foreign organizations do not have to first obtain an NCAGE code to register in SAM.gov unless they want to bid and receive funding from Department of Defense (DOD). SAM.gov stopped asking NCAGE code for organizations who responded they were not applying for DOD awards. Be sure to review the link in the FAQs on documents needed to prove validation in SAM.gov: https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=f1e47a8f1babc5903565ed3ce54bcb28.

Starting April 2022, the UEI will be assigned when an organization registers or renews it’s registration in SAM.gov at www.SAM.gov. To access SAM.gov an organization is required to have a Login.gov account. Organization can create an account at https://login.gov/. As a reminder, organizations need to renew its sam.gov registration annually.

If an organization plans to issue a sub-contract or sub-award, those sub-awardees must also have a unique entity identifier (UEI number). Those entities can register for a UEI only at SAM.gov.

Note: As of April 2022, a DUNS number is no longer required.

Submission Dates and Times

Applications may be submitted for consideration at any time before the closing date of August 15, 2023. No applications will be accepted after that date.

Funding Restrictions

Award funds cannot be used for construction or vehicle purchases.

Other Submission Requirements

All application materials must be submitted by email to SkopjeGrants@state.gov.

E. APPLICATION REVIEW INFORMATION

Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below. The criteria listed are closely related and are considered as a whole in judging the overall quality of an application.

Organizational capacity and record on previous grants: The organization has expertise in its stated field and PAS is confident of its ability to undertake the program. This includes a financial management system and a bank account.

Quality and Feasibility of the Program Idea – The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.

Goals and objectives: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.

Embassy priorities: Applicant has clearly described how stated goals are related to and support U.S. Embassy XXX’s priority areas or target audiences.

Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.

Monitoring and evaluation plan: Applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.

Sustainability: Program activities will continue to have positive impact after the end of the program.

Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

FAPIIS

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);

ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

Anticipated Announcement and Federal Award Dates

The Embassy will accept proposals on a rolling basis throughout the year until August 15, 2023. The panel will review proposals, subject to the availability of funds, at the end of each month.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award or cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

Payment Method: Payments will be made in at least two installments, as needed to carry out the program activities.

Organizations whose applications will not be funded will also be notified via email.

Administrative and National Policy Requirements

2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at: SkopjeGrants@state.gov.

Note: We do not provide any pre-consultation for application related questions that are addressed in the NOFO. Once an application has been submitted, State Department officials and staff — both in the Department and at embassies overseas — may not discuss this competition with applicants until the entire proposal review process is completed.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

# # #

U.S. Ambassadors Fund for Cultural Preservation Grants Program FY 2023

U.S. DEPARTMENT OF STATE
U.S. Embassy North Macedonia / Bureau of Educational and Cultural Affairs
Notice of Funding Opportunity

A. PROGRAM DESCRIPTION

The U.S. Embassy in North Macedonia and the Bureau of Educational and Cultural Affairs of the U.S. Department of State announce an open competition for organizations to submit applications for funding through the U.S. Ambassadors Fund for Cultural Preservation (AFCP) to carry out an individual project to preserve cultural heritage in a specific priority country. Issuance of this funding opportunity does not constitute an award commitment on the part of the U.S. government. Full implementation of this program is subject to the availability of funds. Please follow all instructions below.

Program Objectives:

The Department of State established the AFCP at the request of Congress in Conference Report 106-1005 accompanying H.R. 4942 (October 26, 2000). The Senate report on this bill noted that the preservation of cultural heritage “offers an opportunity to show a different American face to other countries, one that is non-commercial, non-political, and non-military.”

The AFCP Grants Program supports the preservation of archaeological sites, historic buildings and monuments, museum collections, and forms of traditional cultural expression, such as indigenous languages and crafts. Appropriate project activities may include:

Anastylosis (reassembling a site from its original parts)
Conservation (addressing damage or deterioration to an object or site)
Consolidation (connecting or reconnecting elements of an object or site)
Documentation (recording in analog or digital format the condition and salient features of
an object, site, or tradition)
Inventory (listing of objects, sites, or traditions by location, feature, age, or other unifying
characteristic or state)
Preventive Conservation (addressing conditions that threaten or damage a site, object,
collection, or tradition)
Restoration (replacing missing elements to recreate the original appearance of an object
or site, usually appropriate only with fine arts, decorative arts, and historic buildings)
Stabilization (reducing the physical disturbance of an object or site)

B. FEDERAL AWARD INFORMATION

Length of Performance Period: 12 to 60 months

Number of Awards Anticipated: 30-40 awards per year worldwide (dependent on amounts) Award Amounts: Awards may range from a minimum of $10,000 to a maximum of $500,000

Total Available Funding: $6 million per year (estimated)

Type of Funding: Diplomatic Programs Public Diplomacy Funds

Anticipated Project Start Date: Varies by project

This notice is subject to availability of funds and an approved congressional spend plan.

Funding Instrument Type: Grant.

Program Performance Period: Proposed programs should be completed in 60 months or less. The Department of State will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

C. ELIGILIBITY INFORMATION

Eligible Applicants:

The following organizations are eligible to apply:

Institution of Higher Education from North Macedonia
Non-profit organizations/nongovernment organizations (NGO) from North Macedonia
Public Entity from North Macedonia
U.S. Non-Profit Organization (501(c)(3))
U.S. Institution of Higher Education

Cost Sharing or Matching:

There is no minimum or maximum percentage of cost participation required for this competition. When an applicant offers cost sharing, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its application and later included in an approved agreement. The applicant will be responsible for tracking and reporting on any cost share or outside funding, which is subject to audit per 2 CFR 200. Cost sharing may be in the form of allowable direct or indirect costs.

Other Eligibility Requirements:

The AFCP further defines eligible applicants as reputable and accountable entities that are able to demonstrate that they have the requisite capacity and permission to manage projects to preserve cultural heritage in the specified country.
In order to be eligible to receive an award, all entities must have a valid and active registration on www.SAM.gov. Please see Section D.3 for information on how to obtain this registration.

D. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package:

The mandatory application forms listed below are available at Grants.gov.

Content and Form of Application Submission:

Please follow all instructions below carefully. Applications that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application:

Applicants must ensure:

The application clearly addresses the goals and objectives of this funding opportunity
All documents are in English, and
All budgets are in U.S. dollars

The following documents are required:

Mandatory application forms

SF-424 (Application for Federal Assistance – organizations) at Grants.gov
SF424A (Budget Information for Non-Construction programs) at Grants.gov
SF424B (Assurances for Non-Construction programs) at Grants.gov

Summary Page: Cover sheet stating the applicant’s name and organization, Unique Entity

Identifier (UEI) in the System for Award Management (SAM.gov), proposal date, project title, proposed project beginning and end dates, amount of funds requested, and a scope of work summarizing the preservation goals and any broader host country or community goals.

Proposal: The proposal should contain sufficient information so that anyone not familiar with it would understand exactly what the applicant intends to do. You may use your own proposal format, but it must include all the items below.

Project applicant information, including contact information.
Project location (project must be located in North Macedonia).
Project activities description and timeframe that present the project tasks in chronological order and list the major milestones with target dates for achieving them (Note: Applicants may propose project periods of up to 60 months.).
Statement of importance highlighting the historic, architectural, artistic, or cultural (non-religious) values of the cultural heritage
Proof of official permission to undertake the project from the office, agency, or organization that either owns or is otherwise responsible for the preservation and protection of the site or collection.
Implementer public awareness plan describing how the applicant intends to highlight and amplify AFCP-supported activities through print, electronic, social media, and other means.
Maintenance plan outlining the steps or measures that will be taken to maintain the site, object, or collection in good condition after the AFCP-supported project is complete; or, in the case of forms of traditional cultural expression, to preserve and disseminate the documentation, knowledge, or skills gained from the project.
Résumés or CVs of the proposed project director and key project participants.
Detailed project budget, demarcated in one-year budget periods (2023, 2024, 2025, etc.), that lists all costs in separate categories (personnel, fringe benefits, travel— including per diem, equipment, supplies, contractual, other direct costs, indirect costs); indicates funds from other sources; and gives a justification for any anticipated international travel (See Section H below for additional information.)
Budget narrative explaining how the costs were estimated (quantity x unit cost, annual salary x percentage of time spent on project, etc.) and any large budget line items.
Supporting documents including, at a minimum and required, five (5) high quality digital images (e.g., JPEGs) or audiovisual files that convey the nature and condition of the site, object, or form of expression and, in the case of a site or object, show the urgency or need for the proposed project (e.g., collapsing walls, water damage, worn fabric, broken handle, etc.), any historic structure reports, restoration plans and studies, conservation needs assessments and recommendations, architectural and engineering records, and other planning documents compiled in preparation for the proposed project.
PDF of most recent Negotiated Indirect Cost Agreement (NICRA) if applicable and budget includes NICRA
Single audit or recent independent financial audit (if applicable) Please note: audits are required of U.S. organizations that expend over $750,000 in federal funds per fiscal year and of foreign organizations that expend over $750,000 of Department of State funds , per fiscal year.

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants must obtain Unique Entity Identifier (UEI), as well as a valid registration on www.SAM.gov.

Submission Dates and Times:

Applications are due no later than January 5, 2023.

Funding Restrictions:

AFCP does not support the following activities or costs, and applications involving any of the activities or costs below will be deemed ineligible:

Preservation or purchase of privately or commercially owned cultural objects, collections, or real property, including those whose transfer from private or commercial to public ownership is envisioned, planned, or in process but not complete at the time of application.
Preservation of natural heritage (physical, biological, and geological formations, paleontological collections, habitats of threatened species of animals and plants, fossils, etc.) unless the site has a cultural heritage connection or dimension.
Preservation of hominid or human remains.
Preservation of news media (newspapers, newsreels, radio and TV programs, etc.).
Preservation of published materials available elsewhere (books, periodicals, etc.).
Development of curricula or educational materials for classroom use.
Archaeological excavations or exploratory surveys for research purposes.
Historical research, except in cases where the research is justifiable and integral to the success of the proposed project.
Acquisition or creation of new exhibits, objects, or collections for new or existing museums.
Construction of new buildings, building additions, or permanent coverings (over archaeological sites, for example).
Commissions of new works of art or architecture for commemorative or economic development purposes.
Creation of new or the modern adaptation of existing traditional dances, songs, chants, musical compositions, plays, or other performances.
Creation of replicas or conjectural reconstructions of cultural objects or sites that no longer exist.
Relocation of cultural sites from one physical location to another.
Removal of cultural objects or elements of cultural sites from the country for any reason.
Digitization of cultural objects or collections, unless part of a larger, clearly defined conservation, documentation, or public diplomacy effort.
Conservation plans or other studies, unless they are one component of a larger project to implement the results of those studies.
Cash reserves, endowments, or revolving funds (funds must be expended within the award period [up to five years] and may not be used to create an endowment or revolving fund).
Costs of fund-raising campaigns.
Contingency, unforeseen, or miscellaneous costs or fees.
Costs of work performed prior to announcement of the award unless allowable per 2 CFR 200.458 and approved by the Grants Officer.
International travel, except in cases where travel is justifiable and integral to the success of the proposed project or to provide project leaders with learning and exchange opportunities with cultural heritage experts.
Individual projects costing less than $10,000 or more than $500,000.
Independent U.S. and foreign projects overseas that do not have a local partner or a preexisting formal agreement with the national cultural authority in the specified country to conduct cultural heritage preservation activities.

Other Submission Requirements

All application materials must be submitted by email to SkopjeGrants@state.gov.

E. APPLICATION REVIEW INFORMATION

Criteria:

Each application will be evaluated on its technical eligibility, responsiveness to the AFCP program objectives, and the quality of the application contents (Proposal, Attachments, etc., as stated above).

Review and Selection Process

Review panels at the embassy, AFCP program, and bureau levels within the State Department will evaluate all eligible applications and recommend projects for funding.

Federal Awardee Performance & Integrity Information System (FAPIIS)

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.206 Federal awarding agency review of risk posed by applicants.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices:

The grant award will be written, signed, awarded, and administered by the Grants Officer. The award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

Payment Method:

Unless indicated otherwise in the Notice of Award, recipients shall request payment by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer. Unless otherwise stipulated, recipients may request payments on a reimbursement or advance basis. Payments shall be made in a minimum of three (3) separate installments following approval by the Grants Officer, who may negotiate the exact number, amounts, and scheduling of the installments with the award recipient or set the number and amounts at his or her discretion.

Administrative and National Policy Requirements:

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at:

https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions.

Reporting Requirements:

Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

G. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact: Borka Taneska at TaneskaB@state.gov.

H. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item cost more than $5,000 per unit, then put it in the budget under Equipment.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.

I. DISCLAIMER

Issuance of this funding opportunity does not constitute an award commitment on the part of the AFCP program or the U.S. government. The Bureau of Educational and Cultural Affairs reserves the right to waive program formalities and to reduce, revise, or increase application budgets and award amounts in accordance with the needs of the AFCP program and the availability of FY 2023 funds.

# # #

Alumni Engagement Innovation Fund Program FY 2023

U.S. Department of State
U.S. Embassy in North Macedonia
Notice of Funding Opportunity for USG Alumni Organizations only
Number PAS-800-FY23-01

Funding Opportunity Title:             Alumni Engagement Innovation Fund Program FY 2023
Funding Opportunity Number:       PAS-800-FY23-01
Deadline for Applications: February 27, 2023
CFDA Number: 19.025
Total Amount Available:                  $70,000 (estimated)

The Embassy of the United States in North Macedonia announces an open competition for past participants (“alumni”) of U.S. government-funded and U.S. government-sponsored exchange programs to submit applications to the 2023 Alumni Engagement Innovation Fund (AEIF 2023). We seek proposals from teams of at least two alumni that meet all program eligibility requirements below. Exchange alumni interested in participating in AEIF 2023 should submit proposals to SkopjeGrants@state.gov by February 27, 2023.

A. PROGRAM DESCRIPTION

AEIF provides alumni of U.S. government-sponsored and facilitated exchange programs with funding to expand on skills gained during their exchange experience to design and implement innovative solutions to global challenges facing their community. Since its inception in 2011, AEIF has funded nearly 500 alumni-led projects around the world through a competitive global competition. This year, the U.S. Embassy will accept public service projects proposed by local USG Alumni organizations and managed by teams of at least two (2) alumni which directly support the Embassy’s goals and foreign policy objectives, promote shared interests, and benefit local communities. Team members are expected to address a specific theme such as:

Reinforcing democratic values;
Promoting rule of law and anti-corruption;
Increasing social cohesion among ethnic and political groups and regional partners;
Empowering youth, women, and other marginalized groups;
Countering disinformation; and
Fostering ties between North Macedonia and U.S.A.

B. FEDERAL AWARD INFORMATION

Announcement posted: November 28, 2022
Closing date for applications: February 27, 2023.
Funding type: Small grant awards
Decision date: no later than July 15, 2023.
Expected size of individual awards: Between $5,000 to $35,000.
Program Performance Period: Proposed programs should be completed in twelve (12) months or less.

C. ELIGILIBITY INFORMATION

Eligible Applicants:

Non-for-profit originations meeting the following criteria are eligible to apply:

Organization is from North Macedonia.
Applications must be submitted by alumni associations of USG exchange alumni or by a team of at least two exchange alumni (individuals) through a not-for-profit, non-governmental organization, think tank, or academic institution that will serve as partner for implementing project activities.
Applicant key staff/ project teams must be alumni of a S. government-funded or sponsored exchange program (https://alumni.state.gov/list-exchange-programs) or a U.S. government-sponsored exchange program (https://j1visa.state.gov/).
Projects teams must include at least two (2) alumni.
Alumni who are U.S. citizens may not participate as primary applicants but may participate as team members in a project.
Alumni teams may be comprised of alumni from different exchange programs and different countries.

Cost Sharing

Inclusion of cost share is not a requirement of this opportunity.

Grant Program Area:

Proposals must address “Strengthen North Macedonia’s democracy and implementation of reforms to improve its reliability and capability as a U.S. partner.” Proposals that do not address the theme as outlined in the program objectives will be deemed ineligible. All project activities must take place in North Macedonia.

Other Eligibility Requirements

The organization must have a UEI, as well as a valid registration on www.SAM.gov.

Organizations must have a commitment to equal opportunity employment practices and to non-discrimination practices with regard to beneficiaries, without regard to race, religion, ethnicity, gender, sexual orientation, or political affiliation.

Applicants are only allowed to submit one proposal.

D. APPLICATION AND SUBMISSION INFORMATION

Address to Request Application Package

Please submit the following AEIF Application Form and Budget Form.

Content and Form of Application Submission

Applications and budgets must be submitted using the official AEIF 2023 application and budget forms.

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

Please ensure:

The proposal clearly addresses the goals and objectives of this funding opportunity;
The proposal addresses all questions in the official AEIF 2023 application form;
All documents are in English;
The budget is in U.S. dollars and is submitted using the designated AEIF 2023 budget form;
All pages are numbered.

The following documents and information are required:

Mandatory application forms
a. SF-424 (Application for Federal Assistance – organizations) at https://www.grants.gov/forms/sf-424-family.html
b. SF424A (Budget Information for Non-Construction programs) at https://www.grants.gov/forms/sf-424-family.html
c. SF424B (Assurances for Non-Construction programs) at https://www.grants.gov/forms/sf-424-family.html
Project Team Information: At least two exchange alumni team members are required for a project to be considered for funding. Applications need to provide the name and contact information, describe the role each team member will have in the project, and their experience, qualifications, and ability to carry out that role. Applicants need to indicate what proportion of the team member’s time will be used in support of the project.
Proposal Summary: A short narrative which outlines the proposed project, including challenge/s to be addressed, project objectives, and anticipated impact.
Project Goals and Objectives: The goal/s of the proposed project need to describe what the project is intended to achieve and include the objectives which support the goal/s. Objectives should be specific, measurable, and realistically achievable in a set time frame.
Project Methods, Design, and Timeline: A description of how the project is expected to work to solve the stated problem and achieve the goal/s. This should include a description of the project’s direct and indirect beneficiaries as well as a plan on how to continue the program beyond the grant period, or the availability of other resources, if applicable. The proposed timeline for the project activities should include the dates, times, and locations of planned activities and events. Applicants may also submit proposed workshop or training agendas and materials.
Local Project Partners: A list of partners who will support the proposed project, if applicable.
Communication Plan: The communication plan should include a communication and outreach strategy for promoting the proposed project. It may include social media, websites, print news, or other forms of media intended to use to share information about the project to beneficiaries and the public. Communications should include AEIF 2023, ExchangeAlumni, and U.S. Embassy branding.
Project Monitoring and Evaluation Plan:The Monitoring and Evaluation component of the proposal should outline in detail how the proposal’s activities will advance the program’s goals and objectives. This should include any outcomes showing a change in knowledge, awareness, and attitudes; improved quality of services; increased capacity at a school, group; etc. Proposals should also include how the grantee will measure the impact of planned activities.
Budget Justification Narrative: Applicants must submit a detailed budget and budget narrative justification utilizing the template provided. Line-item expenditures should be listed in the greatest possible detail. Budgets shall be submitted in U.S. dollars and final grant agreements will be conducted in U.S. dollars.

Budget Restrictions: AEIF 2023 does not support the following activities or costs, and the selection committee will deem applications involving any of these activities or costs ineligible:

Any airfare to/from the United States and its territories
Activities that take place in the United States and its territories
Staff salaries, office space, and overhead/operational expenses
Large items of durable equipment or construction programs
Alcohol, excessive meals, refreshments, or entertainment
Academic or scientific research
Charitable or development activities
Provision of direct social services to a population
Individual scholarships
Social travel/visits
Gifts or prizes
Duplication of existing programs
Institutional development of an organization
Venture capital, for-profit endeavors, or charging a fee for participation in project
Support for specific religious activities
Fund-raising campaigns
Support or opposition of partisan political activity or lobbying for specific legislation

E. REVIEW AND SELECTION PROCESS

Evaluation Criteria: The U.S. Embassy Public Affairs Sections will use the criteria outlined below to evaluate all applications. The proposals will be reviewed by a Selection Committee made up of regional and exchange program experts located at the Department of State in Washington, DC. Panelists will use the criteria below to review and evaluate applications.

Relevance to Application Theme

The proposal provides sufficient information on how the activities will support the theme(s) of the competition. The narrative explains any relevant local context the D.C. Selection Committee may not be aware of in relation to this project. Proposed project ideas must be public diplomacy in nature (i.e. not development or military).

Purpose and Summary, Description, and Implementation Plan

When developing the purpose, summary, description, and implementation plan, applicants should aim to make all descriptions clear, concise, and compelling. Reviewers will judge the proposals based on the likelihood for the project to exert a sustained, powerful influence on the community where it is undertaken. Does the project address an important gap of understanding or need? If the aim of the project is achieved, how will existing knowledge or practice be improved? What audience do the applicants hope to reach with this project? How many will participate? How will they be selected?

Degree of Alumni Involvement

Projects must include the involvement of at least two (2) exchange alumni. They may be the project team leaders or collaborate directly with PAS in formulating the project. More than two alumni may comprise the team, however, the minimum is two. As the team leaders, the alumni must be closely involved in project planning, implementation, etc. Applicants should ensure that the proposal includes the following information for each alumni team member: first name, last name, e-mail address, exchange program, country of citizenship, and roles and responsibilities.

Participation and Support from Local Partners

The proposal demonstrates buy-in and support from the community where the project will take place. Local partner involvement is a strong sign that there is community support and that the project will engage a broad array of experts, such as subject matter experts, community centers, academic institutions, businesses, local/national government, non-governmental organizations, American Spaces, etc.

Evaluation and Impact of the Project

A monitoring & evaluation (M&E) plan is pivotal to project implementation and important tracking progress towards the project’s objectives and goals. An M&E plan should consider the data needed to effectively monitor progress toward specific outputs and outcomes as well as how that data collection will be accomplished. Well-crafted indicators should be used to understand a program’s progress toward the desired results. An M&E plan should be reviewed for the following:

• Completion

• Applicability and logic of objectives and indicators

• Clear approach to monitoring

• Adherence to SMART criteria

• Feasibility of baselines and targets

• Data quality plan

• Capacity to implement plan

Communication, Media, and Outreach Plan

The project should include a clear plan and timeline for how and when the team will share information about the project. It is important to ensure that the U.S. Embassy gets recognition throughout the process, if circumstances permit.

Budget and Budget Narrative

The budget and narrative justification are sufficiently detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities. The results and proposed outcomes justify the total cost of the project. Budget items are reasonable, allowable, and allocable.

Disclaimer: This notice is subject to availability of funding. U.S. Embassy North Macedonia does not guarantee availability of funding by receiving applications under this announcement. Only successful applicants will be contacted.

F. FEDERAL AWARD ADMINISTRATION INFORMATION

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

Payment Method: The Recipient must request payment under the award by completing form SF-270—Request for Advance or Reimbursement— and submit the form to the Grants Officer. Unless otherwise stipulated in the award, the Recipient may request payments on a reimbursement or advance basis. Advance payments must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the Recipient in carrying out the purpose of this award. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the Recipient for direct program or project costs and the proportionate share of any allowable indirect costs.

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted. All reports must be signed and certified by an authorized representative of the Recipient organization. All financial reports must be submitted using form SF-425—Federal Financial Report. As appropriate, performance reports must contain: a comparison of actual accomplishments to the objectives of the federal award established for the period; the reasons why established goals were not met; and additional pertinent information including an analysis and explanation of cost overruns or high unit costs. The award document will specify additional reporting requirements.

G. FEDERAL AWARDING AGENCY CONTACTS

Questions about the grant application process should be directed to SkopjeGrants@state.gov.

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USAID: Partnership Opportunities